Coordinator ​/ Ceremonies and Events

Central Michigan University Position Information

Posting Number S-3937

Position Number 62230

Type of Recruitment External

Position Title COORDINATOR / CEREMONIES & EVENTS

Position Summary Reporting to the chief of staff to the president, the ceremonies and events coordinator is responsible for the development, management, oversight, execution, and assessment of all events led by the Office of the President. The coordinator works collaboratively with stakeholders across and external to the university to execute event planning and logistics. This position also maintains the Office of the President and Board of Trustees web presence, assists with searches for senior officer positions that report directly to the president, and assists with other special projects.

• Bachelor's degree.
• Two years of high-level event management or other relevant professional experience.
• Demonstrated ability to coordinate projects and workflows, determine priorities, meet deadlines, and effectively manage competing demands.
• Ability to prioritize and document work effectively.
• Demonstrated positive interpersonal skills, including maintaining positive and productive working relationships with internal and external stakeholders, including the Saginaw Chippewa Indian Tribe.
• Strong organizational skills and excellent attention to detail.
• Demonstrated ability to work independently and exercise discretion and independent judgment, while also recognizing when to consult with the chief of staff.
• Demonstrated ability to use data for decision-making and evaluation.
• Excellent oral, written, and interpersonal communication skills with a demonstrated ability to develop quality documents and correspondence.
• Excellent technology skills including mastery of office software.

• Knowledge of Central Michigan University's policies and procedures.
• Four years of high-level event management or other relevant professional experience.
• Experience with the 25
  
  Live events software.

• Leads the coordination of event administration on behalf of the Office of the President, including commencement, the annual State of the University Address and Reception, the Staff Excellence Awards ceremony, the president's holiday card mailing, and other signature events.
• Recruits, organizes, and directs planning committees comprised of students, faculty, staff, and administrators.
• Serves as a liaison for the Office of the President with university departments and service providers for on-campus and off-campus events and ensures alignment with university policies and procedures.
• Chairs the commencement committee and recruits, assigns and organizes all commencement participants including speakers, administrators, faculty, staff, special guests, and volunteers.
• Develops, implements, and facilitates training for university employees and volunteers who support events, including commencement.
• Prepares the commencement communication plan to promote commencement activities to graduates, administrators, faculty, staff, and other stakeholders.
• Liaises with students, parents, faculty, staff and guests regarding questions and concerns about commencement or other events hosted by the Office of the President.
• Prepares written commencement materials, including the scripts for the president and platform party, as well as the online and printed commencement program.
• Works with the CMU Bookstore to coordinate commencement apparel for all participants.
• Maintains and evaluates prospective graduate data and provides recommendations for the commencement ceremony schedule and format.
• Represents the university and the Office of the President through committee service.
• Assists with searches for senior officer positions that report directly to the president.
• Provides management during events and troubleshoots issues that may arise to ensure a professional and positive experience for attendees.
• Develops and maintains a close working relationship with campus partners and service providers, such as University Events, Events and Conference Services, University Marketing and Communications, Athletics, University Recreation, Facilities Management, CMU…