Distribution Administrator

Job Overview

The Distribution Administrator is responsible for managing outgoing shipments, ensuring inventory accuracy, and coordinating with multiple departments to ensure timely deliveries.

• Create and process invoices for all outgoing shipments.
• Verify trailer identification numbers on each load.
• Communicate with the Sales department for trailer substitutions to ensure timely deliveries.
• Contact dispatchers for updates on delayed or early arrivals.
• Commit trailers to orders in the ERP system and record Sales Order numbers.
• Collect and provide Customs information for international deliveries.
• Maintain an up-to-date inventory of trailers on property.
• Provide listings to Salesmen to create loads and manage trailer movements.
• Annotate and create load sheets with flagging colors.
• Maintain Gemba Boards and gather data for updates, and provide hourly updates to headquarters.
• Ensure accuracy of invoiced shipments and assist with return processing for defective items.
• Collaborate with plant management to prepare purchase orders and resolve shipment discrepancies.
• Ensure inventory accuracy by conducting regular cycle counts and maintaining Kanban systems.
• Process shipment transfers and payments for invoices upon delivery.
• Maintain records of all received shipments and assist with unloading and stocking materials as needed.
• Ensure the stockroom is organized and fully stocked in collaboration with the Inventory Control Clerk.
• Other duties as assigned.

• High school diploma or GED required.
• Six months of related experience, or equivalent combination of education and experience preferred.
• High attention to detail and organizational skills.
• Ability to prepare basic reports and business correspondence.
• Effective communication skills (written and verbal).
• Basic knowledge of inventory software and Microsoft Office applications (Excel, Word, Outlook).
• Ability to work in both office and manufacturing environments.