Administrative Support Assistant

Administrative Support Assistant

Department/

Location:

Silver Spring, Maryland

Reports to:

Project Manager

Type:
Full-time Employee

Classification:
Non-Exempt

Clearance Required:

Security Clearance

Note:

This role is a contractor position in support of a government agency.

The Administrative Support Assistant provides a wide range of clerical and administrative support services to ensure smooth daily operations. This role supports staff and management by handling correspondence, scheduling, document preparation, recordkeeping, and general office functions. The Administrative Support Assistant ensures tasks are completed accurately, efficiently, and in compliance with organizational standards.

• Provide administrative support including correspondence, filing, scanning, and document management.
• Schedule meetings, prepare agendas, and coordinate logistics for events and conferences.
• Answer and route phone calls, emails, and inquiries in a professional manner.
• Manage calendars, travel requests, and appointments for staff and leadership.
• Assist with data entry, recordkeeping, and preparation of reports.
• Support procurement requests and processing of invoices as needed.
• Maintain office supplies and coordinate with vendors for replenishment and services.
• Ensure accuracy and confidentiality in all administrative tasks.
• 2–3 years of experience in administrative support, office management, or related role.
• Bachelor’s degree in human resources, business administration, or related field
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and other office productivity tools.

• Experience in a government contracting or corporate office environment.
• Knowledge of office procedures, recordkeeping, and correspondence standards.
• Familiarity with electronic filing systems and collaboration platforms (e.g., SharePoint, Teams).
• Strong customer service and interpersonal skills.

This is largely a sedentary position requiring the ability to speak, hear, and see. The employee must also be able to lift small objects up to 20 lbs.

This position does not have supervisory responsibilities.

No travel is required.

Candidate must be authorized to work in the United States. Visa sponsorship is not available for this position.

We are dedicated to ensuring a thoughtful, compliant, and equitable approach to employment compensation. Our commitment includes conducting a comprehensive salary analysis that considers individual skill sets, qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is 28 USD to 33 USD per hour.

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research and Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management and Procurement (SCMP);
Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. Are you looking for a company that offers worthwhile opportunities for your professional growth?

At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact Talent Acquisition at  (Do not send your resume to this account, for consideration please apply in our career page).