Controller; Accounting Finance and Billing Lead

Controller - Accounting Finance & Billing

Visual Connections is seeking a hands‑on Controller focused on government contracting financial operations. This role owns invoicing execution, job‑cost and margin management, and recurring financial reporting while leading and quality‑checking the offshore accounting team.

• A. Invoicing and Billing Operations
  • Own end‑to‑end customer invoicing for federal contracts and joint‑venture projects, including approvals and timing.
  • Administer invoice submission processes and credentials, including IPP access management and tracking.
  • Build and maintain invoice packages: timekeeping support, travel support, subcontractor invoices, CDRLs/deliverables acceptance evidence, and CLIN/SLIN mapping.
  • Maintain an invoicing calendar by contract and customer, proactively escalating blockers.
  • Create standard invoice templates to reduce rework and ensure consistency.
  • Manage accounts receivable: AR aging, collections cadence, dispute resolution, and cash application coordination.
• B. Job Cost, Margin, and Budget Management
  • Maintain project and contract job‑cost structure to support accurate margin reporting.
  • Produce weekly and monthly profitability snapshots: revenue, cost, gross margin, burn rate, and forecast to completion.
  • Partner with leadership on budget planning, hiring affordability, and margin improvement actions.
  • Identify and communicate contract financial risks: labor mix issues, unbilled costs, ceiling burn, funding constraints, and rate impacts.
• C. Financial Reporting and Cadence
  • Own the reporting rhythm: weekly KPIs, monthly financial statements, and quarterly package for leadership.
  • Deliver a standard leadership dashboard covering cash position, AR, AP, backlog, billed vs collected, project margins, and exceptions.
  • Prepare quarterly summaries suitable for JV partner and governance discussions.
  • Maintain a compliance‑grade audit trail for invoices and key accounting decisions.
• D. Team Leadership and Quality Control
  • Lead and develop the offshore accounting team through clear SOPs, checklists, and accountability.
  • Perform quality assurance on reconciliations, invoice packages, and reports before delivery to leadership or customers.
  • Define roles, SLAs, and escalation paths for offshore versus domestic ownership.
  • Coordinate with internal operations to align accounting priorities with business needs.
• E. Government Contracting Accounting and Compliance
  • Ensure accounting practices support federal contracting norms, including documentation discipline and audit readiness.
  • Support timekeeping integrity and labor distribution alignment to contract requirements.
  • Coordinate subcontractor and JV financial administration: invoicing, payment tracking, workshare documentation, and partner reporting.
  • Assist with indirect‑rate awareness and cost allocation controls appropriate for a growing Gov Con business.
  • Maintain secure handling of invoice attachments and sensitive customer information.
• F. Systems and Process Improvement
  • Own the accounting operating system: close checklist, invoice workflow, file structures, naming conventions, and version control.
  • Evaluate and improve tools and integrations used for billing and reporting (e.g., accounting platform, timekeeping, document management, and customer portals).
  • Implement light automation to reduce manual effort and error rates.
  • Create onboarding materials so new accounting staff can become effective quickly.

• 5+ years of progressive accounting or finance operations experience, with significant exposure to government contracting billing.
• Experience with PROCAS or other Accounting ERPs.
• Experience with IPP or other federal invoicing portals and associated compliance requirements.
• Demonstrated experience owning invoicing end‑to‑end, including portal submission workflows and supporting documentation.
• Strong job‑cost accounting and margin management capability.
• Proven ability to manage a distributed team and enforce quality standards.

• Gov Con controller background in a small to mid‑sized federal contractor.
• Exposure to audit readiness concepts (documentation discipline and internal controls).
• CPA equivalent credentials.

• Full medical, dental, prescription, and vision health care
• 11 paid holidays annually
• Paid time off
• Short‑term, long‑term disability and life insurance
• Employee Assistance Program (EAP)
• Training and development opportunities (professional certification and educational reimbursement)

Visual Connections, LLC provides employment opportunities for all employees and applicants in accordance with applicable federal, state, and local laws. The company is a Service‑Disabled, Veteran‑Owned Small Business and a Certified Maryland Business Enterprise.