Controller, Finance & Banking, Accounting Manager

Position Overview

The Controller is responsible for directing all day‑to‑day accounting and finance operations of the Association. Primary responsibilities include staff management and development, process improvement, internal and external financial reporting and compliance, and ensuring the system of internal controls is sufficient to safeguard the Association’s assets.

• Oversee the day‑to‑day operations of the accounting and finance staff, including the design and management of an organizational structure adequate for achieving department goals and objectives.
• Provide leadership to departments by establishing oneself as a well‑respected and reliable consultant concerning financial matters.
• Work closely with department heads to understand department goals, financial needs, and reporting needs.
• Primary contact with independent auditors, commercial banking relationships, casualty/liability insurance broker, credit card companies, etc.

• Safeguard assets and assure accurate and timely recording of all transactions by implementing an efficient system of internal controls.
• Manage the accuracy and productivity of day‑to‑day activities, including accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, inventory, fixed assets, general accounting, and cost accounting.
• Review bank reconciliations and general ledger reconciliations on a monthly basis.
• Establish best practices and continuously consider ways to innovate in a complex environment.
• Oversee the integration of sub‑systems into the general ledger.
• Maintain a systematic chart of accounts.
• Maintain an orderly accounting filing system.
• Ensure liabilities are paid in a timely and accurate manner.
• Ensure accounts receivable and pledges receivable are collected promptly.
• Ensure payroll is processed in a timely and accurate manner.

• Issue timely and accurate monthly reports to management and the Board of Regents.
• Prepare a monthly reporting package for the CFO review, including comparative operating results and financial position with variance explanations, and a monthly attendance report.
• Coordinate the preparation of the financial section of the Association’s annual report.
• Prepare and/or review audit work papers prior to the start of the annual independent audit of the Association’s financial statements.
• Prepare a draft of the annual audited financial statements and footnotes.
• Recommend benchmarks against which to measure the performance of Association operations.
• Manage the annual budget process.
• Provide management with financial reports and analyses as needed.

• Maintain a documented accounting policies and procedures manual and regularly update it to ensure best practices are implemented and maintained at all levels.
• Coordinate the annual audits of the Association’s financial statements and retirement plans with independent auditors.
• Monitor compliance with debt covenants.
  
  Prepare draft of IRS Form 990 and 990‑T and VA Form 500.
• Prepare or review all business licensing, personal property tax, and other government tax filings and compliance filings.
• Maintain PCI compliance.

Special projects and other duties as assigned.

• Bachelor’s degree in accounting or business administration, or equivalent business experience.
• 10+ years of progressively responsible experience at a not‑for‑profit organization or medium/large corporation.
• 5+ years supervisory experience.
• Certified Public Accountant and Certified Management Accountant preferred.
• Public accounting experience is a plus.
• Intermediate to advanced accounting software expertise is a must.
• Advanced experience with one or more of the following systems:
  Dynamics GP, Tessitura, CounterPoint, or Squirrel.

• Ability to coach, mentor, and manage staff.
• Ability to design and implement internal control changes in a complicated environment.
• Strong organizational skills.
• Meticulous attention to detail and accuracy in work product.
• Ability to establish and meet deadlines.
• Flexibility and the ability to thrive in a fast‑paced environment.
• Experience with forecasting, budgeting, and…