Adminstrative Assistant; Front Office

Overview

Drodex is looking for a Administrative Assistant (Front Office) to support high visibility and high-impact office within the United States Department of Health and Human Services. The Administration for Strategic Preparedness and Response (ASPR) is responsible for the nation’s public health preparedness and emergency response. ASPR was created in the wake of Hurricane Katrina to lead the nation in preventing, preparing for, and responding to the adverse health effects of public health emergencies and disasters.

In 2022, ASPR was elevated to an Operating Division within the U.S. Department of Health and Human Services, enabling ASPR to mobilize a coordinated national response more efficiently and effectively during future disasters and emergencies while equipping us with greater operational capabilities. Today, ASPR is leading more high-consequence, no-fail missions than ever before. We continue to evolve to be even better prepared to address future health threats and protect national health security.

The Administrative Assistant will directly support ASPR Leadership to support ASPR’s programmatic mission and staff in coordination with headquarters and field operational level.

Onsite (5 days a week)

• Greet guests
• Answer telephones, route calls, and take messages
• Schedule and monitor the staff calendars
• Organize files and other written communications
• Coordinate activities with direct reports and other staff
• Take meeting notes and prepare correspondence for signature
• Coordinate special projects such as white papers, reports, and briefings
• Edit and update documents such as white papers, reports, management directives and policy
• Provide meeting notes/minutes, action items and schedules of activities for Front Office personnel and groups
• Review and write executive correspondence and documents
• Format documents, route, and track approvals
• Other clerical/administrative tasks, as required
• Coordinates data and information
• Prepares internal and external reports from various departments
• Develops and assists in implementing policy
• Keep abreast of all programs;
  • Develops standards
  • Efficiency of ongoing projects in the workplace
  • Verbal communications
  • Written communication
• Support ASPR’s programmatic mission and staff in coordination of HQ and field-level operational reporting
• Provide a technical and appropriateness review of program reports and documents prepared for senior leadership
• Provide coordinative support in the planning, organization, and facilitation of interagency coordination meetings

Required

Education:

• Bachelors degree

Required Experience:

• 8-10 years of applicable experience

Required Clearance:

• Must be able to obtain a Tier 2 Clearance

Desired

Qualifications:

• Ability and flexibility to work in a fast-paced environment
• Familiarity with public health, emergency preparedness and response a plus
• Excellent attention to detail;
• Ability to process actions in a timely manner;
• Excellent professional communication skills, both oral and written;
• Highly resourceful team player, with the ability to also be extremely effective independently;
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Drodex LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.