Fiscal Specialist

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award‑winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

WSDOT is currently seeking a part‑time Fiscal Specialist 1 to support the agency’s mission by providing clerical support for all employees and management of the Area 3 Maintenance & Operations staff. Specifically, this position provides support in the areas of fiscal, budget, and financial business, to include payroll, travel, purchasing, compiling/reporting budget data, inventory, accounting, tracking, and customer service. The position also assists in facilitation and coordination of all administrative duties and functions to help explain and enforce policies and procedures regarding purchasing, payroll, inventory, human resource manual rules and policies and union contract rules.

This is a part‑time position, working 30 hours a week; employees may work various work schedules Monday through Thursday between 6:00 AM and 5:00 PM.

Among the varied range of responsibilities held within this role, the Fiscal Specialist 1 will:

• Review, audit, and verify Area invoices for accuracy and compliance with department policies and procedures.
• Prepare invoices for processing by verifying coding, items purchased, sales tax and receiving signatures.
• Update and maintain voucher payment and Purchasing Card Management System (PCMS) filing system.
• Review Crew employee’s DOTtime entries, assist employees and supervisors with clearing exception errors, coding errors and leave requests.
• Work with Supervisors and Line‑Item Approvers to approve daily entries, leave requests and to correct errors; run payroll reports and reviews for accuracy.
• Attend Region Budget and Maintenance meetings in absence of Fiscal Specialist Supervisor.
• Assist in tracking fed‑eligible K2’s (3rd Party Damage work orders).
• Maintain and process travel expense records; make travel arrangements.

To be considered for this opportunity, the following competencies are required:

• Administrative and Fiscal Proficiency: Demonstrated ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
• Technical
  
  Skills:
  
  Ability to effectively use computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, and support office operations.
• Communication: Clearly and professionally communicate information verbally and in writing with supervisors, coworkers, the public, and representatives of other agencies.
• Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
• Confidentiality and Integrity: Handle sensitive and confidential information with discretion and professionalism.
• Organizational and Time Management
  
  Skills:
  
  Prioritize tasks, meet deadlines, and adapt to changing workload demands in a fast‑paced environment.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service‑Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

• Investigative and Analytical
  
  Skills:
  
  Demonstrates the ability to conduct thorough research, analyze data, and prepare clear, detailed, and accurate investigative reports to support decision‑making.
• Fiscal and Payment Processing Competence: Effectively utilizes WSDOT’s Payment Vouchering and PCMS payment processing systems to ensure accurate and timely financial transactions in accordance with established procedures.
• Payroll Management Proficiency: Applies in‑depth understanding of WSDOT’s Payroll Management System to process payroll actions accurately,…