Part-Time Office Assistant III - Community Court; Grant Funded

Position Overview

NOTE:

This position is contingent upon grant funding and may be eliminated if grant funding is eliminated in the future.

Performs a variety of routine clerical duties related to reception, data entry, answering the phone, maintaining and setting up files, receipting and posting payments into a trust account, maintaining office supply inventories, preparing and maintaining standard forms, and processing community service work. Most work is performed in an office environment. Interpret for Spanish‑speaking clients and visitors. Union membership may be required within 30 days of employment unless the employee meets exceptions pursuant to RCW 41.56.

• This is a part‑time position, scheduled 25 hours/week.
• Salary upon hire is step 1 through 3 ($25.49/hr.
  
  - $27.30/hr. dependent upon qualifications.
• Progressive increases are based on years of service with Skagit County, up to 8 total steps (top step $32.47/hr.). The Office Assistant III – Community Court is range 10 of the Teamsters CH, DC, Parks salary schedule.

• Answer a multi‑line telephone.
• Greet visitors and provide general information.
• Set up appointments for defendants.
• Must enjoy working with the public.
• Bi‑lingual in English and Spanish preferred.
• Must be able to interpret for Spanish‑speaking clients and translate English/Spanish documents for probation officers and the Director.
• Perform general word processing/typing.
• Maintain office supplies and order as necessary.
• Quickly and accurately enter information into databases, spreadsheets, and word processing files.
• Set up file folders.
• Read court documents and note special data to assist the officers in monitoring their cases.
• Prepare and process community service work documents.
• Receive money and write receipts for trust account payments and/or post to trust account documents, balance trust account checkbook.
• Work independently and make responsible decisions in accordance with laws and court procedures.
• Must be able to maintain timelines, keep accurate records, and be detail oriented.
• Assist and train co‑workers on specific job duties.
• Understand and implement complicated oral and written instructions or directions.
• Prepare the annual equipment inventory.
• Ability to handle multiple tasks in a high‑stress environment.

Will not have any direct supervisory experience.

• Assist the Director in utilizing software applications.
• Reduce, expunge, and destroy archived files.
• Prepare special mailings and other administrative tasks for the Director.
• Prepare the annual equipment inventory.
• Perform related duties as assigned. Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

• High school diploma or GED.
• Three years of increasingly responsible court services work.
• Must have the ability to operate standard office equipment, to interact professionally with the general public and offenders, to prioritize tasks and manage time efficiently, to accurately receive, record, and transmit information, to follow instructions, to stay organized and focused under pressure.
• Math and/or bookkeeping skills.
• Bi‑lingual in English and Spanish preferred.

• Basic math & bookkeeping skills.
• The fundamentals for using database, spreadsheet, and word processing software; bookkeeping/accounting experience.

• Interact professionally with the general public and offenders.
• Operate standard office equipment, including a word processor, to accurately type 65‑wpm.
• Prioritize tasks and manage time efficiently, to accurately receive, record, and transmit information.
• Follow instructions, to be assertive about needs and problems.
• Keep supervisor informed regarding needs and problems, to stay organized and focused under work pressure, to self‑evaluate.
• Interpret for Spanish‑speaking clients and visitors.
• Translate documents for caseworkers and the Director.
• Interpret Spanish documents for information extraction.
• Multi‑task under a high level of stress with constant pressures of workload.
• Be…