Administrative Coordinator

Join a growing family-owned company where your work makes a difference every day.

For over 30 years, Excel Dairy Service has proudly served the dairy industry throughout the Pacific Northwest. As a family-owned business located in beautiful Skagit County, we value hard work, teamwork, integrity, and maintaining a positive work environment as we continue to grow.

We are seeking a dependable, detail-oriented, and organized individual to join our team as an Administrative Coordinator. This position plays a key support role within our office and works closely with multiple departments to help keep daily operations running smoothly.

The ideal candidate is someone who enjoys variety in their work, takes pride in accuracy, and is willing to jump in and assist wherever needed.

• Full-time position (Monday-Friday)
• Competitive pay based on experience
• Medical Insurance
• 401(k)
• HSA
• Section 125 Plan
• Paid Holidays
• Paid Time Off (PTO)
• Opportunities for growth and development

• Process payroll and maintain payroll-related records
• Assist with Accounts Payable, including vendor invoices and utility accounts
• Monitor and follow up on unbilled quotes and work orders
• Prepare and maintain sales reports and operational reports
• Track and calculate commissions
• Assist with tax-related reporting and documentation
• Complete DOT and other regulatory reporting requirements
• Record and track hours for SAIF reporting
• Process incoming and outgoing mail
• Maintain accurate records and data entry across multiple systems

• Provide support for Accounts Receivable and other administrative functions as needed
• Answer phones and assist customers when required
• Assist with employee paperwork and administrative recordkeeping
• Cross-train in various office functions to provide backup support
• Support special projects and other duties as assigned

• Previous office administration, bookkeeping, payroll, accounting, or customer service experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong communication and customer service abilities
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with accounting software, ERP systems, or payroll software is a plus
• Bilingual (English/Spanish) is preferred but not required
• Ability to manage multiple tasks and priorities effectively
• Positive attitude and team-oriented mindset

We're looking for someone who is dependable, organized, and willing to learn. This position is ideal for a person who enjoys helping a team succeed, takes ownership of their work, and values being part of a company where people genuinely care about one another.

At Excel Dairy Service, every team member plays an important role in our success. If you're looking for a stable, long-term opportunity with a company that values its employees, we'd love to hear from you.