Business Administrator

Company Description

Viva Farms is a non-profit Farm Business Incubator and Training Program with a mission to create a more just and resilient local food system. We empower beginning and limited-resource farmers by providing bilingual training in holistic organic farming practices, as well as access to land, infrastructure, equipment, marketing and capital.

Viva Farms

• Date September 15, 2026
• Location Mount Vernon, WA
• Category Business / Nonprofit
• Job type Full-Time

Viva Farms is a non-profit Farm Business Incubator and Training Program with a mission to create a more just and resilient local food system. We empower beginning and limited-resource farmers by providing bilingual training in holistic organic farming practices, as well as access to land, infrastructure, equipment, marketing and capital.

Viva Farms is committed to maintaining a welcoming, respectful, and inclusive environment for its diverse community of farmers, staff, students, volunteers, and partners. Viva Farms provides equal opportunity for its programs and activities and does not discriminate against individuals on the basis of race, color, national origin, religion, sex, age, pregnancy, disability, marital status, military or veteran status, genetic information, sexual orientation, gender expression or identity, or any other status or condition protected by applicable federal, state or local laws.

We welcome and encourage applications from people of all backgrounds.

Under the direction of the Deputy Director, the Business Administrator is responsible for developing and implementing business management and human resource operations for Viva Farms. The Business Administrator will execute administrative activities to ensure that the organization runs efficiently, including regularly scheduled administrative and HR activities, as well as developing improved systems for productivity. The successful candidate will facilitate HR activities including new employee on-boarding and familiarization with company policies and procedures, as well as assisting existing employees with human-resource related issues, including employee time-keeping, payroll and employee benefit programs.

This position will also conduct regular bookkeeping activities, including monitoring of Accounts Receivable, Accounts Payable, Deposits, Bank Reconciliation, and the creation and analysis of reports and financial statements to facilitate business operations and grant management activities. The Business Administrator will play a key role in devising and implementing improved systems and standard operating procedures across the organization, in partnership with key staff.

The ideal candidate for this position has excellent organizational and multitasking skills, analytical proclivity, a keen interest in developing and improving administrative systems, a great sense of humor, excellent written and verbal communication skills, and is open to feedback and flexible to the needs of the organization. Fluency in Spanish is highly preferred, but not required.

• Bookkeeping, Budgeting and Business Analysis (70%)
• Conduct tasks associated with Accounts Receivable, including monitoring outstanding invoices, generating monthly invoices and receiving payments from customers.
• Conduct tasks associated with Accounts Payable, including entering bills and properly accounting for expenses through monthly expense reports and bank reconciliation.
• Provide support for and conduct tasks associated with creating grant budgets, grant invoicing and financial reporting, and other fundraising-associated accounting.
• Conduct basic accounting functions in accordance with good accounting practices and develop and…