Program Specialist , Workforce Education

Workforce Program Specialist

The Opportunity:

The Workforce Program Specialist supports Skagit Valley College's professional/technical programs by coordinating complex program operations with a focus on curriculum management, communications, and external reporting. Reporting to the Associate Dean for Instruction, this position maintains effective academic and operational systems and ensures that workforce programs meet institutional, state, and accreditation requirements.

This role serves as a technical resource to faculty, staff, and administrators. The position also coordinates strategic communications related to workforce programs and supports continuous improvement of systems and processes, especially efforts to streamline operations.

This position will work onsite in the Workforce Education department located at the Mount Vernon Campus.

The position is a 100% full-time, classified position working 40 hours per week, 12 months per year.

Coordinate advisory committee processes to promote engagement and ensure compliance

• Lead strategic communications by facilitating clear, consistent messaging between committees, departments, and college leadership; serve as a key point of contact for all advisory committees;
• Manage advisory committee processes, including new member recruitment, tracking rosters, meeting scheduling, reviewing agendas, and minutes;
• Manage and oversee training for advisory committee members, including required ethics training;
• Develop, maintain, and distribute resources for department chairs and advisory committee members, including handbooks and guidance materials;
• Manage communication and coordination with faculty chairs related to advisory committees;
• Ensure advisory committee documentation is complete, accurate, and aligned with reporting requirements;
• Coordinate advisory committee activities to ensure compliance with state and workforce program requirements;
• Help lead, plan, and execute events such as the annual industry partner celebration for advisory committee members.

Develop and manage strategic communications for Workforce Education programs

• Coordinate communications to faculty and staff regarding curriculum processes, schedule development timelines, and system updates;
• Develop and coordinate regular communications to students and prospective students using CRM tools (e.g., Salesforce/TargetX); communications will include reminders regarding college resources, registration, graduation, etc., as well as information regarding application and entry processes for capacity-constrained programs;
• Develop and implement communication workflows to improve efficiency and consistency;
• Serve as a point of contact for communications with external stakeholders, including apprenticeship partners, K-12 partners, and State Board support staff;
• Ensure communications are accurate, timely, and aligned with program priorities.

Coordinate vocational certification processes and ensure compliance with state regulations

• Maintain and manage systems for tracking professional development plans (PDPs), certification status, and required documentation;
• Coordinate and monitor vocational certification processes for workforce faculty in accordance with WAC and State Board requirements;
• Coordinate onboarding support for new faculty related to certification requirements and provide support to faculty;
• Monitor compliance and follow up to ensure timely completion of certification activities;
• Streamline certification tracking and reporting processes for faculty.

Manage program inventory, support new program development, and coordinate external approval and accreditation processes

• Support development of new workforce programs by gathering, reviewing, and helping create required documentation; tracking timelines and approval processes; and coordinating submission of program proposals with the State Board for Community and Technical Colleges and accreditors;
• In collaboration with the Academic Affairs office, maintain and monitor SVC's official inventory of professional/technical programs to ensure accuracy, consistency, and compliance with state and accreditation requirements;
• Coordinate inventory changes, including program additions, revisions, suspensions, and closures to ensure compliance with State Board and accreditation rules;
• Support programmatic and institutional accreditation activities by organizing documentation, monitoring requirements, and ensuring timely submission;
• Facilitate communication of program updates across the college, including coordination with financial aid, advising, enrollment services, marketing, and outreach teams, etc.

Coordinate curriculum and catalog management systems and processes

• Coordinate the development, revision, and maintenance of curriculum information for professional/technical programs using systems such as ctcLink, Curriculog, and other Modern Campus tools;
• Support alignment between curriculum systems and scheduling processes;
• Provide technical guidance to department chairs and…