Programs Administrator

Position: Sponsored Programs Administrator
** Job

Requisition :
** JR101510 Sponsored Programs Administrator (Open)
** Job Posting

Title:

** Sponsored Programs Administrator
** Department:
** CC00046 WM001 | PROV | Pre-Award
** Job Family:
** Staff - Fiscal Administration
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Mount Vernon Offices
** Primary Job Posting

Location:

** William & Mary
** Job Description

Summary:

** William & Mary's Office of Sponsored Programs (OSP) invites applicants for their Sponsored Programs Administrator position.
OSP is charged with the management of all pre-award and post-award activities associated with extramural funding requested and received. The Sponsored Programs Administrators assist researchers in preparing and submitting research proposals, ensuring proper stewardship of financial resources, and verifying compliance with alt federal, state, institutional, and award-specific regulations, and guidelines.
Core responsibilities of the position include:

• Reviewing proposal requirements and agency-specific conditions, assisting principal investigators in preparing proposal budgets, securing subcontract/sub-award documentation, and ensuring all administrative requirements have been met prior to final submission.

• Updating the database to reflect awards received, establishing accounts in the financial system, loading award budgets, and regular1y monitoring the financial status.

• Preparing and submitting invoices, cash requests, and financial reports in a timely manner.

• Managing the close-out process once an award has concluded (ensuring all reports-financial and technical) have been submitted to the sponsor and retaining all required records.
*
* Job Description:

***
* Required Qualifications:

*** Bachelor’s degree in a related field or an equivalent combination of education and experience.
* Experience (typically 2-4 years) in accounting, finance, or research administration.
* Proven experience using an automated financial or accounting system.
* Demonstrated knowledge of federal, state, and sponsor rules and regulations related to grants and contracts.
* Strong working proficiency in a variety of computer applications including advanced knowledge of automated accounting/financial systems.
* Proven ability to work in a fast-paced environment, independently, resolve issues effectively, and exercise sound judgment when making decisions.
* Strong oral and written communication skills with the ability to communicate with a varied constituency (e.g., senior faculty researchers, technical staff, students, departmental fiscal personnel, and representatives from external agencies).
* Strong organizational skills, with the demonstrated ability to successfully manage multiple priorities concurrently with competing deadlines.
*
* Preferred Qualifications:

*** Bachelor’s degree in accounting, finance, business, or other closely related field.
* Demonstrated experience in sponsored programs administration at an institution of higher education.
* Experience using Banner or Workday (finance/accounting module) and/or Cayuse.
* Demonstrated knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations (FAR), with the demonstrated ability to interpret guidelines, regulations, and complex documents and apply policies and procedures.
* Strong proficiency with web-based proposal, payment, and awards management systems (e.g., Fast Lane, grants.gov) or other similar web-based applications.
* Knowledge of Commonwealth of VA state university policies.
* Advanced knowledge of university accounting systems is a plus.
** Conditions of Employment:
*** This position is subject to additional hours beyond the typical work day/week, to meet the changing business needs.
* This position is subject to occasional travel.
*
* Job Duties:

**** 30% - Award Monitoring:
*** Monitor financial status and integrity of grant/contract award accounts Review procurement documents to ensure that grant expenditures are reasonable, allocable to the project, and consistently treated.
* Coordinate with departmental…