Senior Manager, Technical Community Engagement & Governance
Job in
Mt Vernon, Mount Vernon, Skagit County, Washington, 98273, USA
Listed on 2026-02-12
Listing for:
Dennison & Associates LLC
Full Time
position Listed on 2026-02-12
Job specializations:
-
Management
Job Description & How to Apply Below
The Senior Manager of Technical Community Engagement and Governance is charged with two primary areas of responsibility: supporting the volunteers who run Optica’s 51 Technical Groups and managing the governance activities associated with Optica’s Meetings portfolio. Specific to the Technical Groups, this individual will manage the development and growth of our technical communities and develop and maintain relationships with a wide range of volunteers.
For the Meetings portfolio, this individual will be charged with efficiently supporting the governance of Optica’s meetings. The ideal candidate will have the ability to effectively work with volunteers, be proactive, have strong project management skills and demonstrate composure, responsiveness, and engagement with Optica’s dynamic and fast-paced optics and photonics community.
- Drafts agendas, assists in preparing materials and generates minutes for all governance meetings. Creates reports for Executive Office to include in updates to the Optica Board of Directors.
- Maintains and monitors the meetings governance action item register, following up as needed with internal staff and external volunteers to ensure that all action items are completed.
- Manages ballots and approval process for regular activities of the Board of Meetings and Meetings Council (e.g. topical meeting chairs, BoM membership, Steering representatives, and endorsed meetings).
- Manages the administration of the Steering Committees for all Optica‑managed meetings, including delivery of quarterly management updates.
- Manages endorsed meetings requests, including review, approval and notification.
- Maintains rosters and orientation materials for all Meetings governance committees.
- Coordinates the annual TG leadership meeting, creating the meeting agenda, and developing and delivering the presentation in partnership with the Senior Director, Technical Program Development and Strategy.
- Conducts the annual TG election in Q4, including identifying expiring or inactive chairs, working with IT on technology to support the election process, implementing marketing campaign, and conducting personal outreach.
- Works with TG leadership to develop and implement strategies and programs focused on outreach and engagement of TG members, utilizing both in‑person and online community‑building events and tools.
- Conducts TG orientation meetings, updates governance documents, and maintains a consolidated list of activities to generate ideas for future programs.
- Develops quarterly and annual reports to present to the Board of Meetings on activities, key metrics and future goals and objectives.
- Manages and supervises the activities of the Technical Community Engagement Specialist.
- Identifies and, if approved, manages new meeting formats and new workshop opportunities for TG meetings.
- Communicates opportunities to host events at Optica events, provides relevant deadlines, and works with internal teams and TG volunteers to identify the best times to schedule in‑person events.
- Manages all logistics associated with each TG event and benefit, including submitting function forms with logistical requirements to meeting planners for all in‑person events, crafting event descriptions to be posted on Optica.org, promoting the event through all applicable marketing and TG channels in collaboration with Meetings Marketing and Corporate Communications, creating banners and setting up each event in Optica’s CRM.
- Provides TG volunteers with information on event location, setup, point‑of‑contact on‑site, banner, suggested invitation language, and RSVP link.
- Ensures that the TG tracking sheet as well as the yearly webinar and event tracking sheet are completed on time and are accurate.
- Create quarterly and annual reports on activities for the Board of Meetings.
- Compile data on webinars and Brightcove playbacks for the quarterly Benchmark Report.
- Utilize TG tracking sheet…
Position Requirements
10+ Years
work experience
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