Director of Business and Operations

Title: Director of Business and Operations

Status: Full-time, exempt

Reports to: Executive Director

Supervises: Administrative staff, bookkeeper, contracted service providers

Salary: $75, annually, based on qualifications and experience

Celtic Arts Foundation is a nonprofit organization based in Mount Vernon, Washington, dedicated to promoting Celtic culture and arts through events. Operating from its local community base, the foundation organizes concerts, workshops, and educational opportunities that highlight Celtic music, dance, and heritage. The organization collaborates with artists, educators, and community partners to create engaging cultural experiences. Team members work in a mission‑driven environment that values community impact, cultural enrichment, and organizational sustainability.

The Director of Business and Operations is a full-time, on‑site role based in Mount Vernon, WA. The Director of Business and Operations is responsible for the financial, operational, and administrative functions of the Celtic Arts Foundation. This position oversees budgeting and fiscal management, human resources, fundraising and donor relations, membership development, organizational compliance, and the day‑to‑day business operations of the Littlefield Celtic Center.

The Director of Business and Operations ensures that the organization's resources, systems, and infrastructure support the effective delivery of its mission. This position reports to the Executive Director, and works closely on budget development, resource allocation, organizational planning, financial oversight, governance support, and long‑term sustainability.

• Oversee daily operations of the Littlefield Celtic Center, including building access, facility maintenance, insurance, licenses, and service agreements.
• Maintain and update organizational policies (operational, personnel, financial) to reflect best practices and applicable law.
• Manage organizational technology systems, coordinating with internal or contracted IT support.
• Coordinate the logistical and administrative components of O‑1 and P‑3 visa applications, including timely submission, communication across time zones, and filing coordination.
• Support general administrative needs and special projects as assigned by the Executive Director.

• Collaborate with the Executive Director to develop the annual budget, ensuring that programming priorities and projected revenues are consistently reflected in resource allocation.
• Monitor financial performance throughout the year, lead the Finance Committee, and provide monthly financial reports to the Board.
• Coordinate with the bookkeeper and oversee accounting functions including accounts payable and receivable, monthly reconciliations, general ledger maintenance, and financial reporting.
• Maintain financial records, reporting systems, and internal controls.
• Ensure funder compliance, including grant reporting, contract invoicing, and year‑end summaries.

• Lead and implement fundraising efforts through donor appeals, grant writing, sponsorship development, and the cultivation and stewardship of major donors and long‑term supporters.
• Research, write, and submit grants to federal, state, local, and private funders.
• Maintain fundraising systems, donor records, and reporting in Customer Relationship Management.
• Build and strengthen community relationships to support fundraising, membership growth, and organizational visibility.

• Leads initiatives to increase member engagement, enhance the overall value of membership, and develop recruitment strategies aligned with organizational growth goals.
• Manage membership records, communications, and renewal processes.

• Oversee organizational communication systems, including website, social media, and email communications.
• Coordinate with the Executive Director on promotional content related to programs and events.

• Participate with the Board of Directors in developing and maintaining…