Accounts Payable Specialist

Contract to Hire Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate financial records, and ensuring timely payment to vendors and suppliers. This role supports day-to-day accounting operations by verifying invoice details, reconciling accounts, resolving discrepancies, and following internal controls and company policies. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• Match invoices to purchase orders, receipts, and other records as needed.
• Prepare and process payments by check, ACH, wire transfer, or other approved payment methods.
• Maintain vendor files and ensure records are complete, accurate, and up to date.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.
• Reconcile vendor statements and accounts payable balances.
• Monitor payment schedules to ensure timely payments and avoid late fees or duplicate payments.
• Assist with month-end closing activities, accruals, and accounts payable reporting.
• Support audits by providing documentation and maintaining organized records.
• Follow company policies, accounting procedures, and internal control requirements.

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent experience may be considered.
• 1‑3 years of accounts payable, accounting, or bookkeeping experience preferred.
• Knowledge of basic accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and experience with accounting or ERP systems.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage deadlines, prioritize tasks, and handle confidential information professionally.
• Strong written and verbal communication skills.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need accommodations are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• The individual's skill sets, experience and training;
• Licensure and certification requirements;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).