Food Pantry Coordinator

Job Location:

AOK-Mountain Home Corps - MTN HOME, AR 72653
Position Type:
Full Time Regular
Salary Range: $11.00 - $12.00 Hourly

Travel Percentage :
Minimal

Job Shift: Day
Job Category:
Social Services

Coordinates, directs, monitors and participates in the day-to-day operations of the Food Pantry and overstock warehouse including ordering, processing, stocking, storing and distributing food pantry items; maintains an accurate count of inventory to minimize out of stock situations and investigates any discrepancies; oversees and assists pantry volunteers; trains staff and volunteers in equipment safety to ensure that operations run smoothly and in compliance with established policies and procedures;

prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

• Orders food and supplies, in appropriate quantities, from the Food Bank, including USDA items; monitors expenditures to ensure compliance with monthly food budget.
• Monitors the supply of inventory available in the warehouse/pantry, including all foods and supplies, in order to determine the areas needing additional stock.
• Coordinates the arrival and distribution of all ordered and donated items ensuring that items reach the appropriate destination in a timely manner;
  Receive, count, stock items delivered.
• Coordinates daily warehouse deliveries including accepting, unloading, organizing and storing of donated and ordered items.
• Inspects ordered and donated items for freshness; rotates inventory in order to prevent or minimize food spoilage; discards items in accordance with established procedures.
• Maintains signage and proper freezer/refrigerator temperature logs as required for USDA regulations.
• Ensures the warehouse area is properly maintained and secured at all times; keeps the dock and storage area clean, organized and in conformance with generally accepted standards for safety and fire codes.
• Stores tools and equipment in an orderly and accessible manner in designated warehouse area.
• Coordinates scheduling needs with Volunteer Coordinator.
• Meets weekly with the Director of Social Services on Food Pantry operations and to keep Director informed of any pressing matters.
• Receives and responds appropriately to pantry clients questions or concerns; informs Social Services Director of each concern and how it was resolved.
• Maintains and updates food recall information binder.
• Assists staff with loading and unloading of items requiring a forklift.

• Supervises staff and volunteers in stocking/restocking the Food Pantry; inspects work in progress and upon completion for accuracy and completeness; responds to volunteers and staff questions; ensures the work is performed in compliance with established standards, policies and procedures.
• Supervises food distribution and ensures an atmosphere of safety, respect, dignity and service.
• Supervises and participates in daily and weekly housekeeping duties for pantry and warehouse; ensures that the warehouse, food pantry, refrigerators, freezers, coat room and outside area is maintained in a neat and orderly manner.
• Oversees reporting on emergency food boxes as part of the monthly intake data report.
• Develops, updates, and maintains Procedures and Safety Manual for the Food Pantry ensuring compliance with program regulations and requirements; provides in-depth training to staff and volunteers on pantry and warehouse procedures and safety guidelines.
• Monitors volunteers break schedules, personal hygiene and safety issues.
• Supervises and coordinates food sorting and salvage activities, including USDA commodities and produce, with designated Salvation Army departments and Social Services staff.

• Prepares, maintains and completes necessary paperwork in compliance with program requirements; maintain statistical records of service and reports such as required by United Way, Community Council, Food Bank, USDA and Divisional Headquarters.
• Ensures paperwork is accurate and complete and in accordance with program requirements; prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner.
• Maintains a daily tally of household and persons served; enters data in established database and generates monthly report.

• Evaluates and monitors the client in-take process; provides input and direction to staff and volunteers, as needed, to ensure the process runs smoothly and applications are expedited in a timely manner.
• Attends and participates in staff meetings, ministry…