Assistant to the Chancellor

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

Assistant to the Chancellor Working Title Executive Operations and Strategic Engagement Specialist Position #
A00022 Department Chancellor's Office - MH

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

The Executive Operations and Strategic Engagement Specialist provides operational, administrative, and project management support for the chancellor and the college’s executive functions. This professional position manages the chancellor’s office, assists with internal and external public relations, and engages in college and community service to help fulfill the mission and vision of the college. The position requires a thorough knowledge of college policies, procedures, and operations, and an understanding of the college’s role within the community.

The position has recurring contact with ASU System staff, chancellor’s leadership council, elected officials, private businesses, media, faculty, staff, students, and parents. The position serves as a primary liaison between the Chancellor's Office and internal and external stakeholders, helping advance strategic initiatives through community engagement, relationship management, communications support, and project coordination. The position represents the college at community events, cultivates partnerships, and supports institutional advancement efforts that strengthen the college's visibility and impact throughout the region.

• PERFORM EXECUTIVE ADMINISTRATIVE OFFICE FUNCTIONS:
• Serves as an operational partner to the chancellor
• Manages the chancellor’s suite of offices and meeting rooms, and provides administrative support for the chancellor’s leadership council
• Maintains standards of confidentiality in accordance with the college, FERPA, student records, and other protected documentation guidelines
• Collects and analyzes data, and prepares reports
• Arranges, schedules, prepares agendas and minutes for a variety of meetings
• Develops presentations and correspondence for internal and external audiences
• Maintains the chancellor’s calendar, communications, travel arrangements, and represents the college at meetings and events
• Assists with development and management of the budgets under control of the chancellor’s office by maintaining budget records, approving travel, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, approving expenditures, and completing budget transfers, as needed
• Conduct meetings and office operations when the chancellor is not available
• SUPPORT STRATEGIC COMMUNICATIONS AND COMMUNITY ENGAGEMENT
• Receive guests to the chancellor’s office and support the needs of internal and external stakeholders in a timely and professional manner
• Plan, execute, and assist with a variety of special events
• Assist in coordinating the chancellor’s communications, social media, calendar, and community engagement activities
• Support content development for feature articles, blogs, website, and social media posts
• Build positive relationships with ASUMH employees, students, alumni, donors, and external partners
• ENGAGE IN COLLEGE AND COMMUNITY SERVICE:
• Serve on college committees and collaborate with education institutions, community, civic, and professional organizations
• Support continuous improvement, recruitment, enrollment, and retention strategies to advance student success
• Support continuous improvement and maintain positive relationships with employees to advance the college’s mission
• DEMONSTRATE PROFESSIONALISM AND QUALITY CUSTOMER SERVICE:
• Demonstrate professionalism and quality customer service in accordance with the college’s values
• Develop positive working relationships with stakeholders, and maintain confidentiality in accordance with the college’s mission, goals, and values
• Provide excellent public relations and communication skills (written and verbal)
• Maintain strong technology skills including spreadsheets, database, presentation applications, etc.
• Follow directions and meet deadlines, complete assigned projects with minimal…