Tenant Services Coordinator

Tenant Services Coordinator

Job

256220

Posted

26-Jan-2026

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Property Management

Location(s)

Mountain View - California - United States of America, San Francisco - California - United States of America, San Jose - California - United States of America

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* About the Role:

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* As a CBRE Tenant Services Coordinator, you will be responsible for providing general administrative and customer service support to tenants and vendors .This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

This position will support The Village at San Antonio Center and El Camino Real

The Village at San Antonio Center is a 16 acre mixed-use development located in Mountain View, California. The site plan focuses on a pedestrian spine which connects retail, a grocery store, a multi-use park and community plazas with residential living. The park aptly named 'The Hetch Hetchy' in namesake of the aqueduct pipes that run under it, offers casual seating areas, a dog park and open gathering spaces which host special events such as movie nights and a farmers market.

A large urban plaza adjacent the office buildings features an interactive pop-jet fountain, a celebratory monument to the "birth place" of Silicon Valley and a "jewel" structure for food vendors and outdoors dining.

4410 El Camino Real, Los Altos, CA, 94022: 2 story Class A standalone building, Open collaborative office area with soaring ceilings. High visibility location on El Camino Real, Central to Downtown Mountain View and Palo Alto, Walking distance to Caltrain (0.7 miles), Walking distance to Whole Foods, and a variety of other stores

** What You'll Do:*
* Perform a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Work with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinate and monitor status of work assigned to vendors.

Prepare internal lease administration documents such as lease abstracts as directed. Assist in lease administration activities including lease set up, lease changes, reporting etc.

Code invoices for payment, input into accounting system and forward original invoices to accounting for payment. Prepare A/R status worksheets and reconcile A/R.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

** What You'll Need:*
* High School Diploma or GED with 2-3 years of job-related experience.

An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.

Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.

Ability to explain detailed and complicated information within the team in a clear and concise manner.

Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Strong organizational skills with a robust inquisitive mindset

** Why CBRE*
* When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

** Our Values in Hiring*
* At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

** Disclaimers*
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