Office Coordinator

As Office Coordinator, you support a positive and productive workplace by overseeing daily office operations, facility’s needs, vendors, and weekly lunches. This role requires strong organizational skills, attention to detail, and clear communication to create a seamless employee experience.

• Handle incoming and outgoing mail and/or packages to keep the office running smoothly
• Assist accounting with check deposits
• Support new-hire onboarding by coordinating facility-related items (office supplies, Caltrain passes, security badges, etc.).
• Contact building management on facilities-related issues
• Implement cleaning schedules, coordinate cleanliness standards, and conduct routine office maintenance
• Order company lunches and all snack and beverage purchases
• Maintain and organize office and kitchen supplies
• Set up conference rooms for presentations, meetings, classes, and other events
• Support in coordinating celebratory events and happy hours

• 2-4 years’ experience in administration or office management
• A passion for maintaining an exceptional office environment
• An approachable can-do attitude with a keen eye for detail
• Strong administrative skills with the ability to multitask and work with a sense of urgency
• Resourceful mindset that enjoys working in a fast-paced environment
• Proficiency in MS Office Suite and other technologies