Executive Business Administrator, Microsoft AI

Overview

Microsoft Monetization Ads is seeking a highly organized, proactive, and strategic Executive Business Administrator to provide exceptional support to an Engineering CVP and her leadership team. As an Executive Business Administrator, you will play a critical part in enabling organizational effectiveness across a large, global team of over 500 employees, partnering closely with leaders, business managers, and administrative colleagues.

On the Microsoft Monetization Ads team, you will get to work in a fast-paced, dynamic environment while demonstrating solid ownership, sound judgment, and the ability to anticipate needs. You will manage complex calendaring, in office support (for the team), communications, and high-impact events, while ensuring seamless coordination across global stakeholders.

Success in this role requires agility, solid prioritization skills, and the ability to manage multiple competing demands with professionalism and discretion. The candidate must demonstrate excellent interpersonal and communication skills, maintain strict confidentiality, and build trusted relationships across all levels of the organization. A high level of attention to detail, follow-through, and a customer-service mindset are essential.

This role is part of a collaborative and high-performing administrative community that values teamwork, operational excellence, and continuous improvement. The successful candidate will contribute to both the efficiency of the leadership team and the broader culture of the organization.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

* Executive Calendar & Prioritization:
Proactively manage a complex, fast-paced calendar for a CVP-level engineering leader. Exercise sound judgment to prioritize meeting requests, align scheduling with business objectives, and ensure effective time allocation across leadership, customer, and team engagements.

* Rhythm of Business (ROB) Leadership:
Partner closely with the Business Manager to manage and optimize the organization's Rhythm of Business, including staff meetings, directs, Town Halls, and leadership offsites. Assist in agenda planning, content coordination, follow-ups, and continuous improvement of meeting effectiveness and communication flow.

* Organizational & Team Operations:
Provide end-to-end operational support for a global organization of 500+ FTEs. Working closely with the team business manager on headcount tracking, onboarding and offboarding processes, distribution groups, and organizational communications. Support budgeting processes (e.g., morale, travel, and discretionary spend) and help ensure alignment with organizational priorities.

* Events, Offsites & Engagement:
Partner on logistics and execution of high-impact events, including leadership offsites, team meetings, hackathons, and morale initiatives. Coordinate end-to-end planning (agenda support, attendee tracking, logistics, communications, and follow-ups) to drive engagement and a solid team culture.

* Space & Workplace

Experience:

Oversee space planning and office logistics, including new hire setup, seating coordination, and facilities requests. Manage procurement of equipment, supplies, and services to ensure a seamless and productive work environment.

* Stakeholder Partnership & Communication:
Build and maintain solid relationships with executives, leaders, and cross-functional partners. Collaborate effectively with diverse stakeholders and administrative peers across regions, demonstrating professionalism, solid communication, and the ability to influence and align.

* Confidentiality & Executive Support Excellence:
Handle sensitive information with the highest level of discretion and integrity. Anticipate executive needs, demonstrate proactive problem-solving, and consistently deliver high-quality support with solid attention to detail and follow-through.

* Administrative Community & Continuous Improvement:
Actively contribute to the broader administrative community by sharing best practices, driving process improvements, and supporting cross-team initiatives to enhance operational excellence at scale.

Qualifications

Required Qualifications:

* 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:

* Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

* OR equivalent experience.

* Proven administrative, business support, or customer service experience in a…