Business System Coordinator

Business System Coordinator I

Media Fusion is looking for a Business System Coordinator I in support of the CATSS contract at NASA Ames Research Center. This position will be 100% on-site.

• Evaluate and process all requests, documents, and forms that require Division or Branch approval.
• Manage, create and maintain documents, reports, processes and presentations as directed.
• Format, process, and finalize letters and correspondence including Space Act Agreements, Proposal Inputs, Concurrence Letters.
• Act at the STI Super User and support the Division NF1676 process, addressing issues when needed.
• Support regular Division meetings, such as Capture and Project Tag-up meetings, working with management to set the agenda and collecting and distributing required reports and other information for the meeting.
• Complete Monthly safety walk throughs.
• Maintain Division personnel roster and email lists.
• Coordinate travel arrangements.
• Manage & Maintain the Division's conference tracking system across all Branches.
• Process all shipping requests.
• Plan and coordinate meetings, and events, including setup, breakdown, deliveries, agendas and meeting materials.
• Support property management.
• Maintain calendars, including scheduling, re-scheduling, and prioritizing appointments and meetings as well as accepting or declining invitations.
• Archive and log data calls completed by the Division Office.
• Schedule and announce to the Division paper rehearsals, seminars, and Monday tech discussions.
• Archive all Division Seminar and Monday Tech presentations in NASA Box as they are received.
• Manage office supplies.
• Sort, distribute and send Division mail daily.
• Maintain Division conference rooms.
• Schedule and support office moves.

• High School Diploma required, Associates degree preferred
• 1-2 years of applicable experience
• Must be eligible to obtain and maintain government security clearance
• Able to work onsite

PCI Federal (PCIF) and its subsidiaries are an equal‑opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.