Executive Assistant

Location:

Sherman Oaks or Mountain View , CA (Hybrid , 2 days onsite)

Duration: 8 Week Contract

8-week contract with a high possibility of extension and potential conversion to a full-time position

• Support C & VP level leaders across our organization
• Manage complex executive calendars, balancing competing priorities
• Drive cultural engagement within your organization and site
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s)
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority
• Coordinate complex international and domestic travel
• Other miscellaneous administrative responsibilities

• Critical thinking & problem solving:
  Proven, demonstrated critical thinking and problem‑solving skills to drive progress and get ahead of your leader(s)
• Great communication:
  Communicate clearly, at multiple levels and with diverse audiences
• Team player:
  Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs
• Nimble:
  Flexible and responsive as schedules, priorities and business landscapes change
• Proactive/Self-starter:
  Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction
• Professional:
  Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature
• Exercise excellent judgment within areas of responsibility and understand and demonstrate Legal Zoom’s core values
• Organized & detail driven:
  Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail
• Fast learner:
  Has a desire and drive to learn new things and quick to acclimate and learn when needed
• Ability to leverage technology and emerging AI tools to improve efficiency, organization, and productivity