Office Assistant

Primary Role

We are seeking a professional, reliable and detail-oriented Office Assistant to support the day-to-day operations of our headquarters. This role focuses on keeping the office organized, stocked, and running smoothly while providing basic assistance and support to employees, managers, and visitors. This is an entry-level position ideal for someone who is highly organized, enjoys helping others, and takes pride in maintaining a well-functioning workplace.

• Maintain cleanliness and organization of common areas, including kitchen, pantry, and conference rooms
• Restock office supplies, snacks, and beverages; track inventory and notify when reordering is needed
• Assist with receiving, sorting, and distributing mail, packages, and deliveries
• Schedule, set up and reset conference rooms for meetings, including providing basic technology support as needed
• Greet visitors and provide a professional, welcoming front-desk experience
• Respond to routine office-related requests from employees
• Assist in company meeting planning and execution

• Provide general administrative support to Human Resources and Executive Assistant functions to others in the company, as needed
• Assist with new hire onboarding tasks, including workspace setup, onboarding, and scheduling meetings
• Support ordering and distribution of business cards, SWAG, and company materials
• Help coordinate logistics for meetings, team events, and office activities
• Maintain basic records and assist with data entry or document preparation

• Help coordinate and perform routine services such as cleaning, maintenance, and office supply deliveries
• Report facility or equipment issues to appropriate vendors or internal contacts and schedule repairs
• Assist with ensuring office safety guidelines are enforced and compliance postings are visible and up to date

Onsite - Mountain View, CA

$22–$25/hour

Depending on qualifications and experience level.

• 2–3 years of experience in an administrative, customer service, or support role
• Prove excellent organizational skills and strong attention to detail
• Customer-focused attitude and willingness to help with a wide range of tasks
• Clear and concise communication and interpersonal skills
• Ability to follow directions and manage time effectively
• Solid proficiency with common workplace tools (e.g., Google Workspace, Excel, Word, Powerpoint)
• Ability to handle sensitive information with discretion
• Ability to handle rapidly changing priorities and get things done quickly
• Availability to work on-site five days per week
• Ability to apply strong critical thinking and judgement to day-to-day responsibilities
• Team player attitude and spirit
• Demonstrates strong professional image and presentation to others
• Uses discretion and protects confidentiality in interactions with co‑workers

• Prior experience in an office or front desk environment
• Brings experience in administrative support of executives and managers
• Familiarity with workplace tools such as Slack or Docu Sign

• Work independently and with others to perform a wide range of office-related administrative and infrastructure support duties
• Primarily desk-based work, with regular movement throughout the office
• May occasionally lift or move office supplies and packages
• Office environment with typical noise and activity levels

A lto Neuroscience is an equal-opportunity employer that does not discriminate on the basis of sex, age, race, color, religion, marital status, sexual orientation, gender identity, pregnancy, disability, or any other characteristic protected by law. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy and respect for each other.

The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities or physical requirements.