Workplace Experience Coordinator Mountain View, CA

Workplace Experience Coordinator

We are looking for an experienced and resourceful Workplace Experience Coordinator to support day-to-day office operations in California. This long-term contract opportunity is ideal for someone who thrives in an independent, fast-moving environment and can balance hospitality with strong administrative coordination. The role centers on creating a seamless workplace experience while managing service requests, operational tasks, and front-of-house support with professionalism and attention to detail.

Responsibilities:

• Manage daily workplace operations independently, ensuring the site remains organized, functional, and ready to support employees and visitors.
• Serve as the primary point of contact for office-related needs, greeting guests, answering inbound calls, and delivering a high-touch service experience.
• Monitor and resolve workplace requests through ticketing platforms, keeping issues moving efficiently from intake to completion.
• Coordinate behind-the-scenes administrative activities, including document handling, scanning, record organization, and general clerical support.
• Use communication tools to share updates, respond to requests, and stay aligned with stakeholders across the business.
• Handle minor on-site technology issues when possible, using sound judgment to troubleshoot basic problems before escalating them.
• Adjust priorities quickly as business needs change, maintaining smooth operations while managing multiple tasks at once.
• Support onboarding to site procedures and participate in training activities during the initial contract period, including commuting to an assigned training location for the first several weeks if needed.