Administrative Assistant

Aquent Talent seeks an Administrative Assistant to support our professional, scientific, and technical services teams. In this people-first, inclusive environment, you'll manage calendars, schedule meetings, coordinate travel, and prepare polished documents and reports. You'll handle correspondence, maintain databases and digital files, and assist with recruiting logistics such as interview scheduling and data entry. Collaborating with diverse creative and digital professionals, you'll help streamline operations, support virtual events, and contribute to a flexible, growth-minded workplace shaping the future of talent solutions.

Responsibilities

• Provide calendar management, meeting scheduling, and travel coordination for team leaders
• Prepare, edit, and format documents, reports, and presentations for internal and client use
• Manage correspondence, track inquiries, and maintain organized digital filing systems
• Support staffing and recruiting activities with data entry, scheduling interviews, and updating records
• Coordinate logistics for team meetings, trainings, and virtual events
• Maintain databases, update spreadsheets, and generate basic status reports
• Assist with expense reports, invoice processing, and purchase requests
• Liaise with internal teams and external partners to ensure smooth daily operations
• Support onboarding tasks and documentation for new team members or contractors
• Identify process improvements to enhance administrative efficiency and team productivity

Required Skills

• Calendar management
• Travel coordination
• Document preparation
• MS Office (Word, Excel, Power
• Point)
• Scheduling and meeting coordination
• Database and CRM data entry
• Digital file management
• Professional written communication
• Basic report generation
• Virtual meeting tools (Zoom/Teams)