Clerical Assistant, Mountain View Middle School

BREMERTON SCHOOL DISTRICT

This role is 8 hours per day for 181 days per school year (pro-rated since the school year has begun).

Typing Test Link: 5 Minute Typing Test

The position of Clerical Assistant is responsible for greeting, directing and communicating with students, staff, parents and the community; performing general clerical duties; preparing various documents and reports; maintaining files; supervising the health room.

Reports to and evaluated by:
Building Principal or Designee

• Answer the telephone and respond to inquiries from parents, staff, and the community; provide information or refer to proper person(s).
• Maintain data to provide current and accurate information (i.e. attendance, discipline, health records, registration/withdrawals, requisitions/purchase orders, volunteer data).
• Prepare and generate various documents and reports to disseminate to students, parents, staff, outside agencies and the community (i.e. attendance reports, class lists, student information, medication and health logs).
• Collect and receipt funds received from students or the community for ASB, customer work, book fines, field trips, and fundraisers.
• Supervise the health room; dispense medications as requested; administer first aid as necessary.
• Contact parents and staff regarding health issues, attendance, discipline.
• Maintain supplies, materials and equipment to maintain availability of items.
• Assist and orient substitutes; provide substitute information packet and classroom keys.
• Schedule activities and events, as required (i.e. calendars, parent conferences, student screenings, and parent advisory groups).
• Supervise and train office staff, student assistants and volunteers, as directed.
• Sort and distribute mail.
• Attend meetings and training as required to improve knowledge and skills.
• Perform other duties as assigned.

• Education:
  
  High School diploma or equivalent required.
• Experience:
  
  Prior experience in a school office environment preferred.
• Possess skills to operate standard office equipment, including computer and relevant software.
  
  Minimum keyboarding speed 40 wpm.
• Knowledge of general clerical procedures, utilizing word processing, spreadsheet and database software.
• First Aid and CPR certification or the ability to obtain required.
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling.
• Possess effective human relations skills.
• Ability to work with minimal supervision; organize and prioritize and work; establish and maintain cooperative working relationships with staff, students and the community.
• Ability to maintain confidentiality in all work related matters.

3.2024