Administrative Business Partner Job Mountain View area,California USA,Business

As an Administrative Business Partner at Intrinsic, you are the strategic “bridge builder” at the intersection of our Engineering, R&D, and Commercial teams
Supporting three highly collaborative leaders, you act as an Impact Multiplier who synchronizes internal rhythms and serves as a vital liaison for high-stakes external partners and customers
Your mission is to build the “Automated Executive” by using AI and systems thinking to handle the “interruptions” (scheduling, travel, and routine comms), allowing you to focus on the “discretion”—navigating complex stakeholder relationships and preventing strategy collisions before they occur
Unlike a traditional gatekeeper, you are a facilitator who protects leadership bandwidth while ensuring the team remains accessible and mission-aligned
Synchronize High-Collaboration Teams:
Connect the dots between Engineering, R&D, and Commercial work streams to ensure alignment and prevent operational bottlenecks
Manage High-Stakes External Moats:
Act as a professional liaison for industrial partners and customers, ensuring external stakeholders feel heard and prioritized
Optimize Executive Bandwidth:
Leverage Google Workspace and modern productivity tools (including Gemini and basic automation) to seamlessly manage complex calendars, travel logistics, and routine business processes
Proactive Calendar & Energy Shadowing:
Masterfully analyze upcoming leadership cycles to anticipate conflicts, identify “energy drains,” and resolve logistical bottlenecks 48 hours in advance

Benefits

Medical, dental, and vision insurance for employees and dependents
Workplace accommodations for physical or mental health concerns
Employee assistance programs focused on mental health
Access to mental health apps
Paid time off, including vacation, bereavement, jury duty, sick leave, parental leave, disability, and holidays
Hybrid work model that balances in-person collaboration and productivity with individual flexibility
Competitive compensation package that includes base salary, an annual performance bonus target, and equity
Student loan reimbursement
401(k) and regional retirement plans
Fertility and growing family support
Back-up childcare
Parental leave and baby bonding leave
Donation matching and time off to volunteer
Educational reimbursement

Strategic Liaison & High EQ:
Exceptional communication skills and political acumen required to manage high-stakes relationships with internal leadership and external enterprise partners with absolute discretion
Operational Mastery:
Minimum of 5 years of direct executive support experience in a fast-paced, high-growth technology or engineering environment
Project & Event Management:
Experience organizing large-scale meetings, team offsites, and cross-functional initiatives from conception to execution
Systems Thinking & Tech-Savviness:
Natural ability to identify patterns in organizational friction and leverage technology (like Google Workspace and AI-assisted tools) to streamline administrative workflows
Multi-Lead Prioritization:
Proven ability to seamlessly support multiple executives simultaneously, balancing competing priorities with high responsiveness and composure
High-Judgment Information Filtering:
The ability to synthesize complex, high-volume communications and incoming requests, accurately auditing automated drafts or team updates for tone, context, and accuracy before they reach leadership
Critical Thinking in Ambiguity:
An elite ability to navigate “stress test” scenarios where there is no playbook, demonstrating exceptional judgment when resolving conflicting priorities among diverse leadership styles
High-Stakes Stakeholder Diplomacy:
Standout candidates act as a true extension of the executives they support, confidently navigating complex cross-functional dynamics between Engineering and Commercial teams, protecting leadership brand, and managing sensitive communications during high-pressure cycles
Strategic “Bridge Building” & Business Acumen: A proven track record of understanding the broader business context, allowing you to proactively align executive calendars and team rhythms with quarterly business goals
Modern Executive Enablement:
The ability to treat executive administrative support as an engineering problem—using advanced Google Workspace features (e.g., Apps Script, Gemini) as leverage to automate routine admin tasks, allowing you to spend more time on high-value strategic partnership

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