Operations Project Manager

ABOUT SILICON VALLEY COMMUNITY FOUNDATION

Silicon Valley Community Foundation (SVCF) is a regional catalyst, connector, and collaborator. We bring together the resources and skills of donors, business, government, and community to solve some of our region's toughest challenges. We promote philanthropy in our region and support philanthropists to invest with impact. Through advocacy, research, policy and grantmaking, we seek systemic solutions to drive enduring community change.

Learn more at svcf.org
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ABOUT THE OPPORTUNITY

This is a full-time, exempt level position in Mountain View, California.

HYBRID WORK SCHEDULE

SVCF operates on a hybrid work model. All teams are expected to work in the office twice a week, every other week. In-office days are Tuesdays and Wednesdays. In addition, this position will be required to be onsite when the Chief Financial and Operating Officer is onsite.

Please note that there may be times when meetings, events, or other organizational priorities require you to be in the office more frequently than this standard schedule. This structure is designed to support equity, collaboration and consistency while still maintaining flexibility in how we work.

SVCF also reserves the right to modify its hybrid work schedule as needed.

All SVCF team members must be based and hold residency in California.

JOB SUMMARY

Reporting to the Chief Financial and Operating Officer (CFOO), the Project Manager, Operations (Project Manager) serves as a strategic execution partner to the CFOO and divisions. This role works to progress the organization's portfolio of initiatives while remaining deeply hands‑on in planning, building, tracking, and delivering results.

Operating at both strategic and tactical levels, the Project Manager translates priorities into clear action plans, develops the tools and materials required to drive execution, and ensures disciplined follow-through and accountability. The role oversees complex calendaring and executive coordination, manages cross-functional projects and events, prepares executive- and board-level materials and presentations, produces analytical reports, and supports the development and tracking of departmental and divisional budgets.

DUTIES AND RESPONSIBILITIES

• Serve as an integrator across IT, Finance and Accounting, Investments, and other divisions to ensure coordinated execution.
• Lead cross-functional meetings, capture decisions, assign action items, and ensure timely follow-through.
• Act as an administrative partner to the CFOO in priority setting, sequencing of initiatives, and decision framing.
• Draft communications, summaries, and executive updates to maintain alignment and transparency.
• Support hands‑on implementation of systems, operational improvements, and compliance initiatives - including documentation, workflow mapping, and process redesign.
• Assist with change management planning and directly support rollout activities to ensure strong adoption.

• Own and actively manage initiatives as assigned.
• Develop detailed project plans, timelines, charters, RAID logs (risks, assumptions, issues, dependencies), dashboards, and status reports.
• Facilitate working sessions, define scope, document requirements, and build implementation roadmaps.
• Monitor milestones, track budgets, and directly follow up with initiative owners to ensure progress.
• Identify risks and execution gaps early and intervene directly to resolve issues and remove barriers.
• Develop and refine practical project management tools and templates to improve execution discipline across the division.
• Conduct post-implementation reviews and synthesize lessons learned into process improvements.

• Prepare detailed executive briefings, dashboards, analyses, and Board Committee materials.
• Ensure quality-control materials for Board Committees and leadership meetings.
• Draft presentations and supporting materials for internal and external audiences.
• Establish and manage administrative cadences, including preparing agendas, capturing decisions, and tracking commitments.
• Ensure follow-up actions are executed.