Workplace Operations Coordinator

Workplace Operations Coordinator/
Workplace & Facilities Coordinator to join one of our clients, a high-tech SaaS company.

Work Location: Mountain View, CA

Duration: 6-month contract with potential to extend depending on the candidate's performance;
On-site role (5 days on-site)

Pay Range: $30/hr to $40/hr

Responsibilities:

• Manage service vendor agreements, including renewals and terminations for facility needs.
• Conduct quality control checks for each vendor under your responsibility.
• Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
• Review invoices to ensure all services received and amounts billed align with contract terms.
• Handle vendor registrations and process purchase orders (POs) as required.
• Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
• Manage yearly budgets, maintain records, and analyze financial data.

• Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.
• Work with HR and Finance teams to establish and update company policies as needed.
• Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
• Assist senior planner to manage yearly budgets for cafeteria operations.
• Attend weekly cafeteria meetings to address operational concerns and improve service quality.

• Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
• Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.

• Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
• Manage coffee and water service vendors, ensuring consistent and high-quality service.
• Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

• Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
• Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
• Ensure proper setup and execution of events by collaborating with relevant teams.

• Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
• Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.

• Manage and maintain office supplies, including inventory tracking and ordering.
• Monitor and respond to incoming requests via email and ticketing systems.
• Draft and distribute announcements for the Facilities team as needed.
• Update company guidelines managed by the team.

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

Thank you!