Payroll Coordinator

Overview

We are recruiting a Payroll Coordinator for our client to manage semi-monthly payroll for a 600+ employee workforce. This role requires a high-precision professional capable of navigating the complexities of multi-union and non-union payroll within Paycom.

• Execute full-cycle payroll in Paycom, including all earnings, deductions, fringe benefits, 401(k), and taxes.
• Conduct daily timecard reviews and rigorous pre/post-submission audits to eliminate discrepancies and ensure proper reporting.
• Maintain the employee database, ensuring accurate pay rates, PTO accruals, and reporting structures.
• Respond to and process all court-ordered garnishments and withholding notices.
• Leverage system capabilities to develop automated management reports and identify process improvements.
• Provide payroll training for new hires/supervisors and resolve employee inquiries with high customer service standards.
• Process accurate payroll for employees, ensuring compliance with regulations and company policies.
• Verify timesheets, employee records, and payroll data; resolve discrepancies.
• Prepare and distribute payroll reports using Excel (pivot tables, VLOOKUP, etc.).
• Communicate payroll information in both English and Spanish to employees.
• Assist with benefits enrollment, changes, and vendor coordination.
• Deduct and manage union dues, garnishments, and other payroll deductions.
• Stay updated on payroll laws and tax regulations; ensure compliance.
• Handle payroll tax filings (e.g., W-2s, 1099s) and maintain documentation.
• Collaborate with HR for new hire integration and termination pay.
• Ensure accuracy in final paychecks, including vacation and sick leave payouts.
• Assist in payroll system improvements and special projects.
• Maintain confidentiality and accuracy of all payroll records.

• Experience:
  
  5+ years of hands‑on, full‑lifecycle payroll experience in a unionized environment.
• Software:
  Proficiency in Paycom (highly preferred) and Advanced Excel (formulas/algebraic concepts).
• Education:
  
  Bachelor’s degree preferred, or 3–5 years of advanced administrative experience.
• License:
  Valid CA Driver’s License and clean MVR.
• Compliance:
  Deep knowledge of federal/state wage and hour laws and deposit requirements.

• Union Payroll
• Payroll Processing (2 years of experience required)
• Payroll - 500+
• Spanish
• Paycom (2 years of experience required)
• Workday (2 years of experience required)
• Excel Pivot Tables (1 year of experience required)

• Accuracy:
  Exceptional attention to detail and a commitment to meeting tight deadlines.
• Ethics:
  Ability to handle highly sensitive, confidential data with total integrity.
• Analysis:
  Problem‑solving skills and the ability to use logic to resolve system errors.

• On‑site presence in a fast‑paced, high‑volume environment.
• Ability to sit/stand for long periods and lift up to 15 lbs.
• Comfort working in varying temperature environments (internal/external).

Salary: $35 – $40 per hour

Shift: First

Work hours:

9 AM – 6 PM

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This posting is open for thirty (30) days.