Senior HR & Operations Specialist
Listed on 2026-10-07
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HR/Recruitment
Regulatory Compliance Specialist, HRIS Specialist, HR Generalist / Talent Management
Movance Inc. is a Silicon Valley technology consulting firm delivering high-impact AI advisory and digital transformation solutions for enterprise clients.
Position OverviewWe are seeking a highly organized, proactive Senior HR & Operations Specialist to manage our day-to-day HR administration, payroll execution, office operations, and executive support. This is an Individual Contributor (IC) role reporting directly to the Founder & CEO, ideal for a professional who thrives in a fast-paced, bilingual tech startup environment.
Key ResponsibilitiesHR & Compliance Administration:
Oversee employee onboarding/offboarding, process I-9 verifications, maintain confidential personnel records, and ensure strict adherence to federal and California labor regulations.
Payroll & Time Tracking:
Administer bi-weekly payroll via HR platforms, audit hourly employee time-card records, and ensure full compliance with California non-exempt overtime, double-time, and mandatory meal/rest break rules.
Office & Facilities Management:
Manage daily Sunnyvale office logistics, order IT equipment and office supplies, liaise with property management, and coordinate vendor contracts.
Cross-Border Operational Support:
Assist executive leadership with administrative scheduling, vendor communications across time zones, document translation/formatting, and special operational projects.
Experience:
3-5+ years of progressive HR operations, office management, or executive support experience (tech startup or professional services background preferred).
Bilingual Proficiency:
Full professional fluency in both English and Mandarin (written and spoken) is required to support cross-border operations and stakeholders.
Labor Law & Payroll Knowledge:
Solid working knowledge of California employment laws, particularly non-exempt wage-and-hour compliance, as well as hands-on experience with systems like Gusto, Rippling, or similar HRIS tools.
Technical
Skills:
Proficient in Google Workspace, Microsoft Office 365, Slack, and digital documentation tools.
Work Authorization:
Valid U.S. work authorization required (US Citizen, Green Card, or H-1B transfer).
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