Event Manager

Company Overview: Founded in 1922 and located in the heart of Silicon Valley, the Mountain View Chamber of Commerce (MVCoC) is a membership based non-profit organization that integrates over 600 businesses, local non profits, government, and mission-driven industries to enhance the economic vitality of the city and the region. The Chamber is also responsible for a Foundation that offers a leadership program (LMV), educational scholarships, support for local emerging artists, and the Mountain View Visitor Center.

Overview of Position: The Events and Marketing Manager will be in charge of producing, marketing and executing a diverse array of events, programs and materials that drive traffic to local businesses; provide revenue opportunities for the Chamber and its members; increase the positive reputation of the Chamber, City, and region; and generate joy and engagement for the local community. This unique role combines operational excellence with marketing acumen in both online and offline scenarios.

The successful candidate will have proven experience with sizeable in-person gatherings, virtual events, and social media, as well a highly creative and nimble mind to envision new strategies and programs amid rapidly changing circumstances.

The position requires substantial presence physically in Mountain View, California.
Please do not apply if you do not live in the San Francisco Bay Area
. Relocation accommodations are not available.

Responsibilities:

Event Planning and Management

• Develop and execute annual strategic plan and calendar for events. Includes (but not limited to) logistics management, collateral creation, budgeting and expense management, vendor and facility collaboration, permits, layout, auctions/raffles, rentals, securing/managing volunteers as needed, and event agenda and flow. For awards presentations, manage nomination and selection processes.
• Strong collaboration – both strategically and operationally – with diverse stakeholders, including but not limited to, City departments, chamber members, merchants, vendors, suppliers, volunteers and attendees.
• Successfully execute 6 annual signature events for the Chamber, as well as a handful of smaller events such as mixers.
  
  Note:
  
  Most signature events range from 100-700 attendees; the Annual Art & Wine Festival attracts more than 170,000 over two days, and Oktoberfest more than 12,000 over two days.
• In partnership with the Membership Director, manage an engaged voluntary ambassador team who assist with onboarding new members, promoting our activities, and directly supporting our events
• Recruit, train and manage volunteer corps of 200-400 for our larger events
• Maximize and measure the strategic and financial impact of all events and programs.
• Review and approve online community calendar submissions.

Marketing

• Design and produce printed and online materials, including flyers, event collateral, and advertising
• Post regularly on various social platforms (Instagram, Linked In, Facebook);
  Assist in the development and support of social media and marketing campaigns that raise the visibility of the Chamber, create buzz and enhance member engagement.
• Update website regularly, especially for current events and promotions. Includes creation/updating of specific landing pages for events
• Update marketing collateral as needed

Operations

• Day to day operational duties as required for a small organization
• Oversight and proper categorization of expenses
• General member support, including greeting visitors, answering questions, and directing as appropriate
• With CEO, provide yearly Visitor Center report to the City

Knowledge and experience required :

• Any combination of education and experience equivalent to a 4-year degree — preferred in marketing, communications,…