Disbursement Loan Administrator

Responsibilities

• Manage a moderate to complex commercial construction loan portfolio and review CRE construction due diligence, loan documents and draw packages in accordance with credit policy requirements for risk management.
• Review transaction processing of moderate to complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures are followed.
• Actively participate in collaboration projects and/or teams within the division and across departments as needed.
• Monitor loans in process, maintain pipeline reports regularly and maintain an active role in team meetings.
• Monitor, collect and review required due diligence items as applicable.
• Engage and coordinate third‑party consultants for cost reviews and/or site inspections and ensure timely delivery of reports.
• Coordinate receipt of borrower draw request packages, review for accuracy and process funding in accordance with bank guidelines and documented disbursement requirements.
• Work in partnership with Relationship Managers, Underwriters, Loan Administrators and other Bank associates as the primary liaison with customers, inspectors and title company representatives during all phases of construction until the project is complete and the construction loan is fully disbursed.
• Work in partnership with the deal team to review and analyze land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews and building inspection reports to ensure all construction draws are funded in accordance with the required guidelines.
• Maintain loan files and draw files with sufficient documentation for third‑party review and prepare files for timely audits.
• Analyze proposed construction budgets to ensure all appropriate project‑related costs and sources of funds are accounted for.
• Analyze the final settlement statement and/or internal disbursement summary to confirm all fees paid at closing are included in the construction budget and the construction budget remains in balance at closing and throughout the construction loan term.
• Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals.
• Analyze and review monthly site inspections and title endorsements, as applicable, to assess and identify project risks.
• Create and maintain a bank budget for tracking all construction draws and interest reserve advances in an Excel document or construction loan management system.
• Practice clear and open communication with customers and internal partners via telephone, email, and in person during all phases of the draw process.
• Monitor and manage interest reserve budgets and payments until the budget is fully disbursed.
• Other responsibilities as assigned.

• Complete internal controls as part of assigned duties, following the Code of Conduct and all Bank policies and procedures.
• Demonstrate compliance with Bank regulations for the assigned job function and apply to designated responsibilities.
• Keep up to date on regulation changes and complete all required annual or job‑specific training.
• Maintain a working knowledge of Bank’s written policies and procedures regarding the Bank Secrecy Act, Regulation CC, RegulationE, Bank Security and other applicable regulations.

• High school diploma or GED (preferred).
• 2 years of experience in commercial real estate, construction loan administration, or a related field, including project management or management experience (required).
• 1–2 years of title and escrow experience (preferred).
• Developing knowledge of all operational systems, procedures, construction guidelines and/or services supported by the Bank’s Commercial Real Estate Services Department.
• Knowledge of title, escrow, survey and loan documentation preparation.
• Organizational and project management skills.
• Strong computer skills, including using Precision, Accu Draw (or similar construction draw monitoring software), PowerPoint, Excel and creating links and fillable PDF documents.
• Building technical…