Finance Coordinator – Financial Services Unit

JOB

SUMMARY:

Under the direction of the Finance Director or his/her designee, responsible for general clerical and Accounts Payable processing expertise to the organization, and assists in the preparation of a variety of financial reports.

This position is represented by Teamster Local Union No. 763.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential junction. Essential duties and responsibilities may include, but are not limited to, the following:
• Accept payments and prepare receipts using the payment processing system.
• Process Accounts Payable - maintain vendor files, code vouchers to ensure proper accounts have been identified, process invoices for payment, manage reports and balances batches, prepare Expenditure Approval list for Council Finance Committee (twice per month); file requisitions and vouchers.
• Perform as a Passport Agent assisting customers requiring a new or renewed passport, process and administer oath, mail out applications in a timely manner, tracking passports, updating and corresponding with the main downtown office.
• Provide back-up assistance for Purchasing – Process purchase orders; claims against the City;
Bids & Bid Openings; incoming mail (opening, distributing and coding); and outgoing mail.
• Provide back-up assistance for Payroll – Research employee inquiries; handle timesheets;
Run Deduction / Benefit checks.
• Provide back-up assistance for Utility Billing – Assist in customer inquiries of accounts; correspond with Waste Management regarding Solid Waste exemptions; perform various functions as assigned by the Utility Billing Coordinator.
• Provide back-up assistance for Accountant – Receipt invoices; prepare and post on-line payments; prepare bank deposits; handle daily reconciliation and balance cash drawer; manage checks for Payroll and A/P; import, balance, & post permits; balance & post batches; correct entries.
• Prepare various reports and schedules for Washington State Auditor’s office annual audit. Assists with the preparation of the City’s Annual Financial Report.
• Perform data entry and computer operations for finance and accounting journal processing.
• Research and gather information (i.e. vendor, capital fixed asset, payment, and coding histories)
• Provide front desk coverage including greeting and assisting customers, researching and resolving customer inquiries and concerns both in person and over the phone.
• Perform other duties as assigned.

OTHER

DUTIES AND RESPONSIBILITIES:

The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other Financial Technician duties as assigned to cover absences, to equalize peak work periods, or to otherwise balance the workload.

MINIMUM QUALIFICATIONS:

• Completion of two (2) years of college-level coursework in accounting, finance, business administration, public administration, or a related field; or
• Two (2) years of progressively responsible experience in accounting, bookkeeping, payroll, finance, customer account management, or a related field; or
• Any equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Experience preparing financial records, reconciling accounts, processing accounting transactions, or performing related financial support functions is preferred.

SPECIAL REQUIREMENTS:
• Must successfully pass a…