Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist provides accurate, timely AP and administrative support for Emerald City Pizza and Just Poke across a high-volume, multi-location restaurant environment. This role manages invoice processing, vendor support, Quick Books activity, lease and CAM tracking, utilities, permits, licenses, tax notices, recurring compliance deadlines, and organized recordkeeping.

The Accounts Payable Specialist provides accurate, timely AP and administrative support for Emerald City Pizza and Just Poke across a high-volume, multi-location restaurant environment. This role manages invoice processing, vendor support, Quick Books activity, lease and CAM tracking, utilities, permits, licenses, tax notices, recurring compliance deadlines, and organized recordkeeping.

Reports To:

Controller or designated finance leader

• Review, code, route, and track invoices, statements, payment records, approvals, and supporting documentation for accuracy, completeness, and policy compliance.
• Coordinate with Emerald City Pizza's third-party accounting provider to resolve invoice questions, duplicate invoices, missing approvals, coding issues, and payment status inquiries.
• Process Just Poke AP in Quick Books, including invoice entry, coding, payment preparation, vendor communication, and record retention.
• Maintain vendor files, W-9s, payment terms, required documentation, and supporting records; resolve vendor inquiries, credits, discrepancies, and past‑due notices.
• Support month‑end close, AP research, and accruals.
• Process invoices, route incoming mail, and order office supplies as needed.
• Any additional tasks that are needed, such as AR management and analysis.

• Maintain lease files, CAM charges, renewal options, escalation dates, landlord contacts, notice requirements, signed documents, and related Lease Cake records.
• Track rent, percentage rent, CAM, landlord‑billed utilities, reconciliations, renewals, insurance requirements, reporting obligations, and other lease‑related charges.
• Coordinate with landlords, property managers, operations leaders, and accounting partners to resolve billing variances, missing statements, disputes, payments, documentation, and audit or filing support.

• Review monthly and year‑end CAM files, identify adjustments, option renewals, address changes, credits, or shortfalls, and maintain documentation.
• Track and support business licenses, food service permits, health permits, registrations, personal property assessments, and Washington master license renewals.
• Prepare, submit, and monitor recurring permits, licenses, fees, expirations, agency notices, property tax, personal property tax, and real estate tax obligations.

• AP, vendor inquiries, Quick Books activity, and accounting partner coordination are accurate, timely, documented, and escalated when needed.
• Lease, CAM, permit, license, tax, utility, WEX, mileage, and credit card responsibilities are tracked and completed on schedule.
• Records are organized, complete, and available for management review, audits, tax filings, and operational needs.

This role supports a corporate office environment and requires strong organization, discretion, deadline management, and professional communication with internal and external stakeholders.

• Bachelor's Degree in Accounting or Finance strongly preferred
• Two or more years of accounts payable, accounting, bookkeeping, or related finance experience preferred.
• Quick Books experience preferred
• Restaurant, franchise, multi‑unit, or high‑volume vendor experience preferred.
• Strong attention to detail, organization, confidentiality, follow‑through, and ability to manage recurring deadlines across many locations.
• Proficiency with Microsoft Excel, Outlook, Share Point or similar document tools, and AP or accounting workflow systems.
• Professional communication skills with vendors, landlords, agencies, accountants, operations teams, and management.

The identified pay range for this…