HR Administrator - WA

Position Summary

The Human Resources Administrator serves as the backbone of the company's HR data infrastructure, supporting policies, processes, procedures, and employee lifecycle administration. This position owns the accuracy, integrity, and timeliness of employee data while supporting HR operations, compliance initiatives, reporting, and employee engagement activities.

The ideal candidate is highly organized, detail-oriented, comfortable handling confidential information, and enjoys working in both collaborative and independent environments. This individual should be proactive, eager to learn, and capable of managing multiple priorities in a fast-paced setting.

• Maintain accurate employee records within ADP Workforce Now and/or related HRIS platforms
• Process new hires, transfers, promotions, compensation changes, and terminations
• Manage employee data updates while ensuring compliance with internal approval workflows
• Audit HRIS records regularly to identify discrepancies and maintain data integrity
• Troubleshoot and resolve data synchronization issues between HR, payroll, benefits, and timekeeping systems

• Generate and maintain HR reports, metrics, and employee transaction data
• Support compliance initiatives including I-9 administration, EEO reporting, and general HR recordkeeping
• Assist with internal and external audits by gathering and validating employee records
• Ensure adherence to data privacy, confidentiality, and record retention requirements

• Maintain HR knowledge resources including forms, templates, and standard communications
• Support open enrollment, compensation cycles, and other annual HR programs
• Assist employees and managers with HRIS access, system navigation, and data correction requests
• Participate in system testing, upgrades, and process documentation as new ADP functionality is implemented

• Support employee engagement activities and internal events
• Assist with site-level HR initiatives and employee communications
• Provide exceptional customer service to employees and leaders
• Take initiative on projects and continuously seek process improvements

• High school diploma
• 2+ years of HR-related experience
• Experience supporting HR compliance activities
• Strong data entry accuracy and attention to detail
• Working knowledge of:
  • Onboarding
  • Offboarding
  • Employee status changes
  • Compensation changes
• Advanced Excel skills including:
  • VLOOKUP/XLOOKUP
  • Pivot Tables
  • Basic formulas
• Excellent organization and time management skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Must qualify as a U.S. Person under ITAR requirements

• Strong ADP Workforce Now experience (highly preferred)
• Experience with Workday or other HRIS platforms
• Familiarity with:
  • FLSA
  • EEO/AAP reporting
  • I-9 compliance
  • Leave of absence administration
  • Payroll processes
• Experience supporting benefits administration and open enrollment
• Exposure to ATS systems and HRIS integrations
• Associate's or Bachelor's degree in HR, Business, or related field
• HR certification (aPHR, PHR, SHRM-CP) or progress toward certification
• Experience with in regulated, manufacturing, aerospace, or government-contracting environments

A detail-oriented HR professional who enjoys data, systems, and process improvement while also supporting employee engagement efforts. The successful candidate will bring strong ADP expertise, compliance knowledge, a positive attitude, and the ability to build strong relationships across the organization.

Determining compensation for this role (and others) at Vaco/Highspring depends…