Executive Assistant

Role:
Office Administrator

Educational

Qualification:

Bachelor’s degree in Business Administration, Management, Marketing, or a related field.

Experience:

· Proven experience as an Executive Assistant, or similar role.

· Experience coordinating schedules, calendar management, and handling confidential information is essential.

· Prior experience in CRM management and lead generation is highly desirable.

Skills &

Competencies:

· Fluent in English with excellent verbal and written communication skills.

· Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.

· High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Knowledge of digital marketing tools, CRM platforms, and online lead-generation strategies.

· Strong analytical and reporting abilities.

· Professional demeanor with the ability to interact confidently with senior stakeholders.

Other Requirements:

· Ability to maintain confidentiality and demonstrate discretion.

· Strong problem-solving abilities and attention to detail.

· Ability to work independently as well as collaboratively.

· Flexibility to adapt to fast-paced work environments.

Roles & Responsibilities (Executive Assistant)

Executive Support:

· Manage and maintain executives’ calendars, including meeting scheduling, reminders, and travel arrangements.

· Prepare correspondence, presentations, reports, and other documents as required.

· Serve as a primary point of contact between the executive and internal/external stakeholders.

· Handle confidential documents and ensure they remain secure.

Administrative Coordination:

· Organize and coordinate internal and external meetings, conferences, and events.

· Maintain files, records, and documentation for easy retrieval and reference.

· Prepare meeting agendas, take minutes, and follow up on action items.

Digital Marketing & Lead Generation:

· Assist in executing digital marketing campaigns across email, social media, and web platforms.

· Conduct online research to identify potential leads and business opportunities.

· Assist in preparing marketing content such as presentations, proposals, and reports.

Communication & Coordination:

· Draft professional emails, memos, and communication materials on behalf of executives.

· Coordinate with cross-functional teams to ensure timely completion of tasks and projects.

· Liaise with vendors, clients, partners, and other external parties.

Operational Support:

· Support budgeting, expense tracking, and invoice processing.

· Ensure smooth day-to-day office operations and address administrative issues promptly.

· Assist in onboarding and coordination tasks when required.