Executive Assistant to Executive Director​/Managing Director

Position: Executive Assistant to Executive Director / Managing Director
Job Description:

Executive Assistant

Company: V Trans India Ltd

Company URL:

Position:
Executive Assistant

Location:

Corporate Office – Chembur Mumbai

Department:
Management

Reporting To:
Director

Role Summary

The Executive Assistant will provide high-level administrative and operational support to senior leadership. This role requires strong organizational skills, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.

Key Responsibilities

- Manage and maintain executive calendars, appointments, and meeting schedules
- Managing travel arrangements
- Prepare, review, and manage correspondence, emails, reports, and presentations
- Act as a point of contact between executives and internal/external stakeholders
- Organize and attend meetings, prepare agendas, take minutes, and follow up on action items
- Handle confidential and sensitive information with discretion
- Manage office documentation, filing systems, and record management
- Support in preparing MIS reports and management dashboards
- Track expenses, reimbursements, and support basic accounting coordination
- Follow up with departments to ensure timely completion of assigned tasks

Required Skills & Competencies

- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- High level of professionalism and confidentiality
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
- Ability to multitask and work under pressure
- Attention to detail and problem-solving mindset
- Strong coordination and follow-up skills