Office Manager

We're looking for a highly  organized, thoughtful, and clear-headed Office Manager  to lead day-to-day office operations at AACIPL's Mumbai headquarters. With a staff of over 30 employees and a variety of facility-related needs, this role requires someone who thrives in managing people, processes, and practical challenges with clarity and discipline.

Tasks

Key Responsibilities

Employee & HR Administration

Manage employee documentation: health insurance, leave tracking, PF, pension, and related records

Ensure smooth coordination with HR for new joiners, exits, and compliance tasks

Maintain accurate files and follow-up systems for all people-related processes

Facility & Operations Oversight

Oversee all office infrastructure and maintenance (furniture, ACs, lighting, electrical, plumbing, etc.)

Manage petty cash and office expenses responsibly

Track and manage office assets including laptops, printers, keyboards, etc.

Ensure cleanliness and upkeep of the office through active management of the cleaning team

Team & Staff Management

Directly manage all junior/support staff : cleaners, drivers, helpers, etc.

Ensure timely scheduling, clear responsibilities, and professional conduct among junior staff

Address interpersonal or behavioral issues with maturity, fairness, and clear communication

General Administration

Maintain order and discipline in the workplace through proactive systems and follow-up

Handle ad-hoc tasks related to facilities, vendors, courier dispatches, service calls, etc.

What We're Looking For

Highly organized individual  with strong attention to detail and process

Clear thinker who can prioritize tasks, manage time efficiently, and stay calm under pressure

Strong interpersonal skills – ability to deal with staff from various backgrounds professionally and empathetically

Familiarity with administrative tasks, vendor coordination, and HR basics

Comfort with Microsoft Excel, Word, and document handling

Requirements

Preferred Qualifications

3+ years' experience in office administration, facility management, or HR support roles

Fluency in English, Hindi, and Marathi preferred

In-Person Working Hours

Monday to Friday  – 10:00 AM to 6:00 PM

Saturday  – 10:00 AM to 2:00 PM

Benefits
At AACIPL, we believe in taking care of our team. As Office Manager, you'll enjoy:

Competitive Salary  – aligned with your experience and responsibilities

Annual Bonuses  – rewards for going above and beyond

Comprehensive Health Insurance  – full medical coverage for you and your family

Employee Provident Fund (EPF)  – secure retirement savings with employer contribution

Professional Growth  – work in a structured, team-oriented environment with growth opportunities

Stability & Respect  – be part of a 40+ year legacy organization with a strong reputation in the chemical industry

Location:

In-person, Wadala Office, Mumbai

Salary:  30,000 – 35,000 per month + Bonuses