Bookkeeper and Auditor

Position Title:

Bookkeeper and Auditor

Compensation: $15.00 - 16.26

Department:
North Dining

Start Date:

09/14/2026

Ball State University Dining has an opportunity for a Bookkeeper and Auditor position. This opportunity comes with a great benefit package that includes medical and prescription plans, dental, flexible spending and health savings accounts, paid time off, holiday pay, University-funded retirement, tuition discounts, and more! This is a full-time, on-campus opportunity. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Perform bookkeeping and auditing tasks under firm deadlines, including but not limited to accounts payable, accounts receivable, and typing/routing of food and supply transfers; audit count of reserve money, meal period and daily cashier reports, and sales deposit monies; maintain adequate monies in proper denominations for cashiering function; prepare records for financial reporting, including but not limited to inventory evaluations, submittal of bills for payment and invoices for payments due and meet requirements for end-of-the-month financial reports;

type and send overdue notices; maintain and submit financial records, royalty payments, and reports required by contracted brands vendors; perform general office duties such as office equipment cleaning, answering telephone, communicating messages, requesting supplies, and maintaining files; utilize computer spreadsheet software, copy machine, and calculator.

• Audit vendor invoices to BSU purchase orders; reconcile differences with vendors and/or unit management; type accounts payable vouchers and process via BSU Accounting Department for payment; type and process food and supply move orders; meet deadlines.
• Audit daily cashier check-out sheets and cashier sales deposits; prepare sales deposit reports; submit sales deposits and reports to Bursar, report errors to management; audit and verify reports with POS cash system; prepare sales spreadsheet by concept each day, week, and month, then reconcile the daily sales deposits with the monthly financial reports; meet deadlines.
• Audit cash POS (Point of Sale cash registers) records for accurate daily report of product movement of each menu item for each branded concept or food station; prepare computer spreadsheets to report product movement, value of sales, and royalties due each vendor; submit royalty authorizations to the Accounting Office for payment; meet deadlines.
• Scrutinize records and then prepare monthly reports of inventory valuation, purchases, accounts payable, accounts receivable, journal vouchers for transfers, royalty payments, etc; submit to proper office locations; meet deadlines.
• Collect receipts for pick-up sales, maintain adequate monies in proper denomination for revenue centres and maintain an accurate record of reserve monies and safe shortages; report discrepancies to the General Manager immediately.
• Provide excellent customer service, including but not limited to interacting with customers, answering the telephone efficiently and courteously for incoming calls; route calls to proper person, taking accurate and thorough messages to provide accurate information and effectively communicating information to management in a timely, friendly, and courteous manner.
• Audit all purchase orders against requisition lists to ensure orders exist, delivery dates are accurate, and vendor product code numbers are correct; notify management of discrepancies between purchase orders and vendor invoices.
• Maintain up-to-date price and delivery records for all items purchased; enter corrections and receiving code numbers into computer system; and assist with annual unit fiscal inventory; meet deadlines.
• Prepare estimated 100 client journal vouchers or invoices for meals, refreshments and services; submit to Student Financial Services for processing within the established business month; audit revenue accounts on the monthly financial statements to verify that client journal vouchers or invoices were…