Bookkeeper and Auditor

Position Title:

Bookkeeper and Auditor

$15.00 - 16.26

North Dining

09/14/2026

Ball State University Dining has an opportunity for a Bookkeeper and Auditor position. This opportunity comes with a great benefit package that includes medical and prescription plans, dental, flexible spending and health savings accounts, paid time off, holiday pay, University-funded retirement, tuition discounts, and more! This is a full-time, on-campus opportunity.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Position Function: Perform bookkeeping and auditing tasks under firm deadlines, including but not limited to accounts payable, accounts receivable, and typing/routing of food and supply transfers; audit count of reserve money, meal period and daily cashier reports, and sales deposit monies; maintain adequate monies in proper denominations for cashiering function; prepare records for financial reporting, including but not limited to inventory evaluations, submittal of bills for payment, and invoices for payments due and meet requirements for end-of-the-month financial reports;

type and send overdue notices; maintain and submit financial records, royalty payments, and reports required by contracted brands vendors; perform general office duties such as office equipment cleaning, answering telephone, communicating messages, requesting supplies, and maintaining files; utilize computer spreadsheet software, copy machine, and calculator.

1. Audit vendor invoices to BSU purchase orders; reconcile differences with vendors and/or unit management; type accounts payable vouchers and process via BSU Accounting Department for payment; type and process food and supply move orders; meet deadlines.

2. Audit daily cashier check-out sheets and cashier sales deposits; prepare sales deposit reports; submit sales deposits and reports to Bursar, report errors to management; audit and verify reports with POS cash system; prepare sales spreadsheet by concept each day, week, and month, then reconcile the daily sales deposits with the monthly financial reports; meet deadlines.

3. Audit cash POS (Point of Sale cash registers) records for accurate daily report of product movement of each menu item for each branded concept or food station; prepare computer spreadsheets to report product movement, value of sales, and royalties due each vendor; submit royalty authorizations to the Accounting Office for payment; meet deadlines.

4. Scrutinize records and then prepare monthly reports of inventory valuation, purchases, accounts payable, accounts receivable, journal vouchers for transfers, royalty payments, etc; submit to proper office locations; meet deadlines.

5. Collect receipts for pick-up sales, maintain adequate monies in proper denomination for revenue centers and maintain an accurate record of reserve monies and safe shortages; report discrepancies to the General Manager immediately.

6. Provide excellent customer service, including but not limited to interacting with customers, answering the telephone efficiently and courteously for incoming calls; route calls to proper person, taking accurate and thorough messages to provide accurate information and effectively communicating information to management in a timely, friendly, and courteous manner.

7. Audit all purchase orders against requisition lists to ensure orders exist, delivery dates are accurate, and vendor product code numbers are correct; notify management of discrepancies between purchase orders and vendor invoices.

8. Maintain up-to-date price and delivery records for all items purchased; enter corrections and receiving code numbers into computer system; and assist with annual unit fiscal inventory; meet deadlines.

9. Prepare estimated 100 client journal vouchers or invoices for meals, refreshments and services; submit to Student Financial Services for processing within the established business month; audit revenue accounts on the monthly financial statements to verify that client journal…