Administrative Project Coordinator Center Innovation and Collaboration

Project Liaison and Partner Engagement

• Act as a primary liaison with internal and external project partners; support faculty, staff, students, and community collaborators engaged in Center projects.
• Coordinate Center resources, timelines, and communications for project partners to facilitate smooth operations.
• Provide operational and administrative leadership to project teams, ensuring alignment with Center goals and university policies.
• Track project milestones, outcomes, documentation, and reporting requirements.

Administrative and Fiscal Management

• Provide high-level administrative support to the Director, including calendar management, scheduling, correspondence, purchasing, travel coordination, and expense reconciliation.
• Support development, monitoring, and reconciliation of Center budgets; track expenditures; prepare financial summaries; and coordinate financial reporting in collaboration with appropriate university offices.
• Ensure compliance with university financial, purchasing, and reporting policies and procedures.

Programming and Event Coordination

• Lead planning, scheduling, coordination, and execution of Center programs, meetings, workshops, and public events.
• Serve as liaison with campus offices, vendors, and external partners for event logistics including space reservations, catering, contracts, and speaker coordination.
• Provide coordination and on‑site support for Center programming and activities at the 16 Tech Innovation Center and other off‑site locations.

Center Operations and Data Management

• Support day‑to‑day Center operations, workflows, and administrative systems.
• Create, maintain, and manage databases related to people, partners, projects, events, and outcomes.
• Maintain organized electronic and physical records to support reporting, assessment, and institutional memory.

Marketing, Communications, and Digital Presence

• In collaboration with the Director, manage and maintain the Center’s website, marketing materials, and social media presence.
• Coordinate with University Marketing and Communications to ensure brand alignment and effective messaging.
• Track and compile engagement metrics related to programs, events, and digital platforms to inform reporting and continuous improvement.

Graduate Assistant Coordination and Supervision

• Facilitate Graduate Assistant assignments aligned with Center priorities and project needs.
• Provide day‑to‑day supervision, training, and direction to Graduate Assistants, including task assignment, progress monitoring, and performance feedback.

Reporting, Assessment, and Compliance

• Coordinate, research, and monitor information needed for project, programmatic, and financial reporting to the University and external stakeholders.
• Compile data and…