Engagement and Strategy Coordinator

Position Title

Engagement and Strategy Coordinator

$16.50 - 17.84

BSU Foundation_K

06/23/2026

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence:
The Campaign for Ball State University, aimed at elevating student support both financially and academically.

• Dynamic Team Environment:
  Collaborate with passionate professionals who are committed to our mission.
• Cutting-Edge Initiatives:
  Be at the forefront of redefining philanthropy in education.
• Unified Structure:
  Work within a seamless organization with no barriers between key departments.
• Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.
• Impactful Work: A mission that changes lives through education and philanthropy.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Position Function:
The Engagement & Strategy (ES) Coordinator provides administrative support to ES professional staff as assigned. This individual will be a vital member of the team responsible for engagement, annual giving, digital communications, and donor relations at Ball State University. The coordinator will be proficient in MS Office Excel, perform a variety of complex assignments in support of the day‑to‑day operations, assist with events and will use data to help identify graduates and constituents who can connect with Ball State.

This position involves frequent contact with alumni, donors, external constituents, and internal colleagues in order to coordinate engagement efforts within the university.

• Provide high level support to ES leadership responsible for donor relations, stewardship and digital communications. Provide minor assistance to other professionals on the team.
• Provide solutions to complex data projects. Analyze data within the Foundation's engagement software/database, track alumni engagement participation and interactions with the school in the University's database of record.
• Become proficient in OnBoard, the tool used for board and council governance. Set up agendas, track attendees, and load minutes for a variety of Alumni Council committees within this tool.
• Identify and update biographical data on alumni to maintain a current and comprehensive database and documentation of constituent interactions. Create queries within the database and provide reports as requested.
• Research and help identify graduates excelling professionally and personally and provide biographical information on those individuals to Foundation colleagues so we may engage them further. Includes learning and using the Live Alumni tool to conduct research and run reports.
• Help with the planning and coordination of events carried out by the ES team, including Homecoming, One Ball State Day, signature speaker series, stewardship events and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, catering needs, ordering supplies and more. Assist in all logistical support of Homecoming, including the Homecoming Steering Committee.
• Project manage related processes for those assigned as permanent stewardship, set up virtual meetings between major donors and students and ensure non‑fundraising assigned prospects are being engaged. Coordinate student scholarship recipient (to donor) thank‑you's.
• Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.

• Associate's degree or (1) An equivalent combination of two years of education and…