Secretary Chemistry

Position: Secretary for Chemistry
## Secretary for Chemistry Apply locations:
Ball State University time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
August 3, 2026 (20 days left to apply) job requisition :
R-02632
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* Position Title:

** Secretary for Chemistry
** Compensation:**$15.00 - 16.26
** Department:
** Chemistry
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* Start Date:

** 08/10/2026
** About this opportunity:
** The Department of Chemistry is located in the Foundational Sciences Building on Ball State University's campus. We have a long history of focusing our efforts on giving our undergraduate and graduate students a high-quality learning experience.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.
** What you'll do and what you'll bring:
**** Position Function:
** Provide administrative and clerical support for the Chemistry department office and Chairperson; also serve as back-up for the Administrative Coordinator.
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* Duties & Responsibilities:

*** Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly; answer the department’s primary phone line in a professional manner; transfer calls; receive and relay messages for Chairperson, faculty and staff when necessary; check and maintain the office voice mail; check and maintain general department email; answer questions & respond to general inquiries;

provide excellent customer service; sort and distribute department mail.
* Provide information and support to the department; print exams and assignments as requested; make copies; assist faculty, staff, students and visitors; schedule appointments; coordinate meetings; assist with department key management and distribution; submit service and maintenance-related requests when necessary; make room reservations as requested.
* Assist with inquiries about the Chemistry graduate program; assist in making and tracking written offers to students; coordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester; assist with check-out sheets as needed for graduation.
* Perform tasks assigned by the Administrative Coordinator and Chairperson; includes act as back-up for the Administrative Coordinator.
* Serve as a department communication liaison to the Dean’s Office; help maintain department social media; post regularly to engage and grow social media following; maintain digital signage for the department in the building; create eye-catching slides promoting department events and announcements to display on screens; assist with maintaining and updating department website.
* Coordinate travel for faculty and students in the department; including collecting information, tracking and processing paperwork in the university’s travel system for both pre-approvals in advance of trips, and reimbursements upon return; review information for accuracy; submit vehicle requests; communicate with the Chairperson regarding travel budget.
* Arrange for student evaluations of faculty and graduate teaching assistants; schedule evaluations of lab courses each semester; distribute and file results of evaluations.
* Monitor and maintain office inventory of supplies; keep things up to date and organized in the workroom; purchase supplies; assist with maintaining office appearance.
* Provide support for the department Chairperson; assist in special report and data gathering.
* Assist in the planning and organizing of departmental events as needed.
* Participate in professional training and development as necessary for satisfactory job performance.
* Maintain regular and predictable attendance.
* Perform other related duties as assigned.

Minimum Qualifications:

* Eighteen months of additional education or training beyond high school or equivalent
* Previous secretarial or related experience
* Experience with Microsoft Office.

Preferred Qualifications:

* Associate's degree
* Proficiency in Excel; experience with graphic design
* Experience in secretarial support for large academic department.
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* How to apply:

**** For inquiries, please contact:
** Chemistry department at .
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