Gift Processor and Matching Gifts Specialist

Position Title

Gift Processor and Matching Gifts Specialist

$16.50 - 17.84

BSU Foundation_M

09/07/2026

Join Our Team: GIFT PROCESSOR Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence:
The Campaign for Ball State University, aimed at elevating student support both financially and academically.

• Dynamic Team Environment:
  Collaborate with passionate professionals who are committed to our mission.
• Cutting-Edge Initiatives:
  Be at the forefront of redefining philanthropy in education.
• Unified Structure:
  Work within a seamless organization with no barriers between key departments.
• Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.
• Impactful Work: A mission that changes lives through education and philanthropy.

We invite you to join our team and make a difference. Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

This position functions as an integral member of the Finance Department and contributes to the success of the gift processing team, Ball State University Foundation and the University. The Gift Processor is responsible for accurately recording, processing, and acknowledging charitable contributions in a timely and efficient manner. This role plays a critical part in maintaining donor trust and ensuring financial integrity by applying strong attention to detail and sound judgement, as well as demonstrating effective analytical and problem-solving skills when addressing discrepancies or unusual gift scenarios.

The Gift Processor must be adept at interpreting and managing complex donations along with a deep understanding of the gift processing procedures necessary for each type of gift, including but not limited to multi-year pledges, estate or planned gifts, gifts of stock/securities, donor advised funds, matching gifts, etc. The role requires a high level of comfort with advanced technological tools and the ability to work efficiently with large sets of data, ensuring and maintaining high standards for data quality, integrity and reporting within the donor database system.

Additionally, the Gift Processor is responsible for adhering to all IRS regulations for charitable contributions, and PCI (Payment Card Industry) data security standards to ensure the secure handling of sensitive financial information.

• 1. Process charitable contributions daily. Apply appropriate processing methods and special handling requirements for unique gift types, including but not limited to securities, gift-in-kind, donor advised funds, honorariums/memorials, corporate gifts, quid pro quo, matching gifts, gift of property, IRA's, and planned gifts. Follow IRS regulations for acknowledging gifts, including but not limited to those from donor advised funds. Adhere to Foundation Gift Acceptance policies put in place by the Gift Acceptance Committee and the Foundation Board.
  
  Compile gift documentation necessary for audits to ensure complete package of information is scanned and stored in the imaging system.
• 2. Resolve issues such as credit card or digital gift declines and rejections. Prepare approvals for gift adjustments. Process gift reversals and adjustments. Perform gift write offs. Produce reports on adjustments and write offs.
• 3. Deposit all checks and cash for Ball State University Foundation, Ball State Alumni Association, Cardinal Funds, Cardinal Properties and other supporting organizations. Provide deposit information to accounting department. Collaborate with accounting department to reconcile bank deposits to donor transactions.
• 4. Confirm eligible donations and provide completed documentation to corporations for employer sponsored matching gift programs. Work with donors to inform, initiate and coordinate completion of employer sponsored matches. Perform data entry, including updating corporate records. Validate matching gift percentages and matching gift requirements via program data and the donor data management system.
• 5. Maintain cleanliness of biographical and gift records by following proper data and gift entry procedures; perform maintenance tasks based on gift entry audits, edit data fields when appropriate to ensure accurate gift reporting. Verify proper fund designation on gifts prior to gift entry.
• 6. Download and process electronic gift transactions from a variety of sources, including but not limited to online, crowdfunding,…