Operations Coordinator Athletics

Position: Operations Coordinator for Athletics
## Operations Coordinator for Athletics Apply:
Ball State University:
Full time:
Posted Today:
End Date:
October 2, 2026 (9 days left to apply):
R-03295
*
* Position Title:

** Operations Coordinator for Athletics
** Compensation:**$16.50 - 17.84
** Department:
** Intercollegiate Athletics Ops F
*
* Start Date:

** 10/19/2026
** About this opportunity:
** Ball State Athletics is seeking an Operations Coordinator for Athletics to support the day-to-day operations of our Olympic Sports programs. This is an excellent opportunity for a highly organized, detail-oriented professional who enjoys working in a fast-paced, team-focused environment and wants to contribute to the success of Ball State's student-athletes and athletic programs.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.
** What you'll do and what you'll bring:**## Position Function:## The Operations Coordinator for Athletics provides administrative and operational support to the athletics department by managing purchasing, budget reconciliation, and travel logistics for designated administrative units. This position plays a critical role in ensuring fiscal accountability, efficient business operations, and exceptional customer service across multiple department functions. The coordinator serves as the primary liaison between assigned units and the athletics business office while supporting executive leadership travel and departmental operational initiatives.

This position includes occasional evening and weekend responsibilities related to athletics events and departmental initiatives.

Duties and Responsibilities:

1. Coordinate purchasing for assigned athletics units, including Marketing, Communications, Sports Performance, Equipment, and other administrative areas as assigned.
2. Process purchase requisitions, purchase orders, procurement card transactions, invoices, and payment requests in accordance with university and athletics policies. Ensure all purchases comply with university procurement procedures, NCAA regulations, and departmental policies.
3. Reconcile monthly budget activity, identify discrepancies, and work with unit leaders to ensure expenditures are accurate and appropriately documented.
4. Coordinate travel requests for executive staff members and students, including airfare, lodging, ground transportation, and itineraries.
5. Prepare travel authorizations and ensure all required approvals are obtained prior to travel.
6. Reconcile executive travel expenses following completion of travel and submit all required documentation in accordance with university policies.
7. Serve as a resource for travel policies, reimbursement procedures, and expense documentation.
8. Maintain organized financial and travel records for audit and compliance purposes.
9. Assist with year-end budget closeout and fiscal reporting activities.
10. Support department-wide operational initiatives and special projects.
11. Collaborate with campus business offices, procurement, accounts payable, and travel services to resolve financial and operational issues.
12. Develop and maintain effective working relationships with coaches, staff, vendors, and university partners.
13. Receive mail and packages on behalf of the department, then distribute accordingly.
14. Greet all guests entering the Athletics Administrative area.
15. Purchase office supplies on behalf of the Athletics Administrative area and consistently restock items in the Athletic Director’s suite.
16. Perform other duties as assigned to support the mission of the athletics department.
17. Maintain regular and predictable attendance.
** Minimum Qualifications
*** Associate’s degree or equivalent from an accredited institution.
* At least one year…