Accounting Clerk

Description We are looking for an Accounting Clerk to join a school district office in Mundelein, Illinois on a Contract basis. This position supports day-to-day accounting and administrative operations, with a strong focus on receivables, invoicing, purchase order coordination, and accurate record maintenance. The ideal candidate brings solid transactional accounting or office support experience and is comfortable working on-site during standard school business hours.

Responsibilities:

- Record incoming payments, maintain accurate customer account details, and support timely resolution of open balances

- Prepare and issue invoices while keeping billing documentation organized and up to date

- Review purchase orders for accuracy, confirm spending aligns with departmental budgets, and support approval workflows through proper matching procedures

- Provide clerical assistance to the business office through data entry, document filing, scanning, and general records support

- Communicate with vendors and internal staff to clarify account questions and resolve routine administrative issues

- Help maintain orderly financial and purchasing files to support daily operations and reporting needs Requirements - Experience in accounts receivable, billing, invoice processing, or a similar accounting support role

- Ability to perform high-volume data entry with strong accuracy and attention to detail

- Working knowledge of Microsoft Excel and confidence using office productivity tools, including Google Workspace

- Familiarity with accounting platforms such as Quick Books or related financial systems

- Ability to work on-site in Mundelein, Illinois during regular school business hours

- Associate degree preferred; relevant administrative or accounting support experience will also be considered

- Background in fund accounting or encumbrance-based purchasing environments is helpful but not required

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