Administrative Assistant; Physician Practice

It’s the people that make the difference. Are you ready to make your impact?

Midwest Orthopaedics at Rush (MOR) is nationally recognized as a leader in comprehensive orthopedic services. The Orthopedic Program at Rush University Medical Center is ranked Top 10 in the nation by U.S. News and World Report. Founded in 2003, MOR is comprised of internationally-renowned Orthopedic and Spine surgeons who pioneer the latest advances in technology and surgical techniques to improve the lives and activity levels of patients around the world.

MOR doctors are the official team physicians for the Chicago White Sox, Chicago Bulls, Chicago Fire Soccer Club and DePaul University Athletics.

Ready to join in? Orthopedic surgeon who specializes in advanced arthroscopy, shoulder replacement, patellofemoral dysfunction, and cartilage restoration is seeking a new Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

The position will be based at a combination of the following clinic locations:
Chicago, IL, Oak Brook, IL and Munster, Indiana.

• The function of this role is to serve as a liaison between patients and the physician’s practice.
• Provides concierge level service to patients, families, referring physicians and to all other parties.
• Answer all incoming calls, take messages, or transfer calls to appropriate individuals.
• Organizes and prioritizes work to make sure projects are completed in a timely and efficient manner.
• Trusted to handle budgets and finances.
• Performs work with accuracy and efficiency.
• Facilitate incoming & outgoing mail/faxes, workers compensation reports, and clinic notes/letters.
• Follows and complies with all state and federal laws including HIPAA, ADA, OSHA, and FLSA
• Assist staff members, when necessary, in a positive and professional manner to ensure all patients receive the highest quality care.
• Use computers for various applications, such as database management or word processing.
• Create, maintain, and enter information into the practice’s databases.
• Greet visitors, or callers, and handle their inquiries or direct them to the appropriate people according to their needs.

• Clinic scheduling and preparation.
• Assure that all assigned patient forms are complete. Chart prep, per clinic protocol.
• Assist with surgery and post-operative visit scheduling.
• Works with the clinical staff to complete PT orders, etc. in a timely fashion.
• Scheduling and handling of an independent medical examination email address.
• Create, maintain, and enter information into databases.
• Set up and manage paper, or electronic, filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Travel with the Physician to clinic locations, as required.
• Assist with the assigned physicians research responsibilities (no research experience or knowledge is required). Schedule research visits, help with budgeting, coordinate research meetings, etc.
• Complete forms in accordance with company procedures.

• Associate’s degree required. Bachelor's degree from a four-year accredited university/college, preferred.
• Healthcare experience preferred.
• Strong interpersonal, customer service and communication skills within the team and to patients
• Proficient in Microsoft Office, emphasis on word, excel, and outlook.
• Ability to multitask in a fast-paced environment including problem…