Accounting & Office Coordinator

About A/C Plus

Since 1997, A/C Plus has been the trusted name for home comfort in Murfreesboro and Rutherford County. We don't just fix HVAC systems; we deliver peace of mind to our neighbors. As part of the Fountain Comfort Group, we combine the heart of a local family business with the stability and premium benefits of a premier regional network.

The Accounting Coordinator provides local accounting support for the branch office, with primary responsibility for day-to-day bookkeeping, transaction documentation, basic reconciliations, accounts payable and receivable support, and coordination with the corporate accounting team. This role is intended to be the branch’s local accounting point of contact, helping ensure invoices, receipts, deposits, customer payments, vendor documentation, and other branch-level accounting activity are accurate, organized, and submitted timely.

The ideal candidate is detail-oriented, dependable, comfortable working in a local office environment, and able to follow standardized accounting processes while supporting branch operations.

• Maintain organized branch accounting records, including invoices, receipts, deposits, customer payment support, vendor documentation, and other transaction backup.
• Review branch transactions for accuracy, completeness, proper coding, and required approvals.
• Assist with accounts payable activities, including collecting vendor invoices, matching invoices to supporting documentation, routing invoices for approval, and submitting approved invoices to corporate accounting.
• Assist with accounts receivable activities, including customer billing support, payment tracking, deposit documentation, and follow‑up on outstanding balances as directed.
• Track and document daily branch deposits, customer payments, refunds, adjustments, and credit card activity.
• Support basic job or service‑related accounting activity, including reviewing work orders, purchase documentation, parts/materials usage, and related invoice support.
• Help identify missing documentation, duplicate invoices, coding issues, or transaction discrepancies and elevate them timely.

• Prepare basic branch‑level reconciliations, including deposits, cash receipts, credit card activity, petty cash, vendor statements, customer accounts, and other assigned items.
• Research and help resolve reconciling items in coordination with branch personnel and corporate accounting.
• Maintain clean and complete accounting files to support month‑end close, audits, management review, and internal reporting.
• Ensure accounting documentation is submitted by required deadlines.
• Follow company procedures for approvals, documentation, transaction coding, and record retention.

• Assist the corporate accounting team with month‑end requests related to the branch.
• Gather and submit close‑related documentation, including invoices, receipts, deposit support, open items, vendor statements, and other requested backup.
• Help review outstanding invoices, unapplied payments, missing receipts, unsubmitted expenses, and unresolved branch accounting items before month‑end.
• Respond to corporate accounting questions and assist with resolving branch‑level discrepancies.
• Support consistent accounting practices across branch locations by following standardized processes and templates.

• Serve as the local branch point of contact for routine accounting questions.
• Work closely with the Branch Manager and local operations team to collect accounting support and resolve transaction questions.
• Assist with maintaining vendor, customer, and job‑related documentation.
• Support branch personnel in understanding accounting deadlines, required approvals, and documentation expectations.
• Perform limited administrative duties that directly support accounting, billing, payables, receivables, or branch financial records.
• Assist with miscellaneous branch‑level administrative tasks as needed, including organizing records, supporting local office processes, gathering documentation, and helping ensure accounting‑related items are…