File Coordinator
Listed on 2026-02-14
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry -
Business
Office Administrator/ Coordinator
Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
PrimaryRoles and Responsibilities
- Monitor job file status.
- Monitor and ensure client requirements are followed.
- Review and validate initial field documentation.
- Create preliminary estimate.
- Perform daily job file coordination.
- Perform job file backup.
- Maintain internal communications.
- Maintain external communications.
- Prepare job file reports.
- Complete and review job file documentation for final upload and audit process.
- Perform job close‑out.
- A minimum two years of business experience.
- Working knowledge of current business software technologies.
- Superb customer service, administrative, and verbal and written communication skills.
- Experience in the commercial cleaning and restoration or insurance industry is desired.
- Experience in writing estimates and the job file process.
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Physical andWork Environment Requirements
This is a largely sedentary role in an office environment. Some filing is required, including lifting files, opening filing cabinets, and bending or standing on a stool as necessary.
Normal Working Hours, Additional Working Hours, and Travel RequirementsThis is a full‑time position working 8:00 a.m.–5:00 p.m., Monday through Friday. The position may require longer hours and flexibility depending on business needs.
Compensation$18.00 - $26.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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